Regional Operations & Admin Specialist

Kanawha Scales & Systems, LLC.; Charlotte (NC); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Paid Time Off (PTO)

Dental and Vision insurance

Disability insurance

Job summary

Kanawha Scales & Systems, LLC is seeking a Regional Administrative Coordinator to support regional operations. This versatile role combines service coordination, invoicing, accounts payable, office administration, and regional support.

The position may be based in Charlotte, NC, Memphis, TN, or Birmingham, AL, with final location determined by business needs. Travel is generally 20% or less across the region.

Qualifications

• Requires High School Diploma or equivalent.
• Experience in administrative, office coordination, service coordination, accounting, dispatch, or operations support.
• Experience with invoicing and/or accounts payable is required.
• Strong attention to detail with financial/documents.
• Proficient in Excel and Microsoft Office.

Responsibilities

• Provide administrative and operational support across assigned locations and regional operations.
• Serve as a regional resource for service coordinators and branch admins.
• Provide service coordination coverage during staffing gaps or high workload periods.
• Field incoming service-related calls and help schedule technicians and activities.
• Coordinate service work, maintenance contracts, and call-out schedules as needed.
• Prepare, process, and maintain accurate customer invoices and assist with AP functions.
• Assist with AR and other accounting-related admin tasks as needed.
• Assist with purchase orders, expense reports, and shipping/receiving.

Skills

Service coordination

Invoicing

Accounts payable

Office administration

Regional support

Education

High School Diploma or equivalent

Tools

Excel

ERP systems

CRM systems

Accounting software

Service management systems

Job description

Kanawha Scales & Systems, LLC is seeking a Regional Administrative Coordinator to support regional operations. This versatile role combines service coordination, invoicing, accounts payable, office administration, and regional support.

The position may be based in Charlotte, NC, Memphis, TN, or Birmingham, AL, with final location determined by business needs. Travel is generally 20% or less across the region.