Regional Admin & Operations Coordinator

Kanawha Scales & Systems, LLC.; Birmingham (AL); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance through Highmark

FSA & HSA options

Dental and Vision insurance

Short-Term & Long-Term Disability

Life and AD&D insurance

401(k) with company match

Paid Time Off (PTO) 80 hours

Job summary

Kanawha Scales & Systems, LLC. is seeking a Regional Administrative Coordinator to support regional operations. The role combines service coordination, invoicing, accounts payable, and office administration across multiple locations.

The position requires a High School Diploma or equivalent and prior experience in administrative/operational support, invoicing, and Excel. Travel up to 20% within the region is expected. Competitive compensation with benefits is provided.

Qualifications

• High School Diploma or equivalent.
• Experience in administrative, office coordination, service coordination, accounting, dispatch, or operations support.
• Experience with invoicing and/or accounts payable is required.
• Strong Excel skills and general proficiency with Microsoft Office.
• Ability to travel throughout the assigned region as needed.
• Ability to pass a drug test and background check.

Responsibilities

• Provide administrative and operational support across assigned locations and regional operations.
• Serve as a regional resource for Service Coordinators and branch administrative teams.
• Provide service coordination coverage during staffing gaps, employee absences, or periods of increased workload.
• Field incoming service-related phone calls and assist with scheduling technicians and service activities.
• Coordinate service work, preventative maintenance contracts, and call-out schedules as needed.
• Provide customers with friendly, professional, and responsive support.
• Ensure accurate job ticket, pricing, customer, and service information for timely invoicing.
• Prepare, process, and maintain accurate customer invoices.
• Assist with accounts payable functions, including processing, coding, matching, and maintaining vendor invoices and records.
• Assist with accounts receivable and other accounting-related administrative functions as needed.
• Assist with purchase orders, expense reports, and other administrative processes.
• Order parts and supplies and assist with shipping and receiving activities.
• Maintain accurate branch and regional records, documentation, and files.

Skills

Administrative support

Service coordination

Accounts payable

Invoicing

Excel

Microsoft Office

Time management

Independent work

Travel readiness

Education

High School Diploma or equivalent

Tools

ERP systems

CRM systems

Accounting software

Job description

Kanawha Scales & Systems, LLC. is seeking a Regional Administrative Coordinator to support regional operations. The role combines service coordination, invoicing, accounts payable, and office administration across multiple locations.

The position requires a High School Diploma or equivalent and prior experience in administrative/operational support, invoicing, and Excel. Travel up to 20% within the region is expected. Competitive compensation with benefits is provided.