Regional Admin & Service Coordination Specialist

KANAWHA SCALES & SYSTEMS LLC; Birmingham (AL); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance through Highmark

FSA & HSA options

Dental and Vision insurance

Disability and Life insurance

401(k) with company match

80 hours PTO

Job summary

Kanawha Scales & Systems LLC is seeking a Regional Administrative Coordinator to support regional operations. This versatile role combines service coordination, invoicing, accounts payable, office administration, and regional support.

The position may be based in Charlotte, NC, Memphis, TN, or Birmingham, AL; final location to be determined. Travel approximately 20% across the region is expected.

Qualifications

• High School Diploma or equivalent.
• Experience in administrative, office coordination, service coordination, accounting, dispatch, or operations support.
• Invoicing and accounts payable experience required.
• Strong attention to detail with financial documents.
• Excellent Excel and Microsoft Office skills.
• Ability to handle multiple tasks in a fast-paced environment.
• Ability to travel within the region as needed.
• Able to pass background checks and drug test.

Responsibilities

• Provide administrative and operational support across assigned KSS locations and regional operations.
• Serve as a regional resource for Service Coordinators and branch administrative teams.
• Provide service coordination coverage during staffing gaps or peak periods.
• Field incoming service-related calls and assist with scheduling technicians and service activities.
• Coordinate service work, maintenance contracts, and call-out schedules as needed.
• Provide customers with friendly, professional, and responsive support.
• Ensure accurate job tickets, pricing, and service information for invoicing.
• Prepare, process, and maintain customer invoices and assist with AP functions.
• Assist with accounts receivable and other accounting-related tasks as needed.
• Assist with purchase orders, expense reports, and other administrative processes.
• Order parts, supplies, and assist with shipping/receiving.

Skills

Service coordination

Invoicing

Accounts payable

Microsoft Excel

Office administration

Scheduling

Dispatch

ERP/CRM systems

Education

High School Diploma

Tools

MS Office

ERP

CRM

Job description

Kanawha Scales & Systems LLC is seeking a Regional Administrative Coordinator to support regional operations. This versatile role combines service coordination, invoicing, accounts payable, office administration, and regional support.

The position may be based in Charlotte, NC, Memphis, TN, or Birmingham, AL; final location to be determined. Travel approximately 20% across the region is expected.