Regional Admin & Invoicing Specialist

KANAWHA SCALES & SYSTEMS LLC; Memphis (TN); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance through Highmark

FSA & HSA options

Dental and Vision insurance

Short-Term & Long-Term Disability

Life and AD&D insurance

401(k) with 4% company match

80 hours of Paid Time Off (PTO)

PPE provided

Job summary

Kanawha Scales & Systems, LLC is seeking a Regional Administrative Coordinator to support our regional operations. This role combines service coordination, invoicing, accounts payable, office administration, and regional support across multiple locations.

There is one opening with potential base locations in Charlotte, NC, Memphis, TN, or Birmingham, AL. The final hiring location will be determined by business needs and the selected candidate.

Qualifications

• High School Diploma or equivalent.
• Experience in administrative, office coordination, service coordination, accounting, dispatch, or operations support role.
• Experience with invoicing and/or accounts payable is required.
• Strong Excel skills and proficiency with Microsoft Office.
• Ability to travel throughout the region as needed.

Responsibilities

• Provide administrative and operational support across assigned locations and regional operations.
• Serve as a regional resource for service coordinators and branch administrative teams.
• Provide service coordination coverage during staffing gaps or peak periods.
• Field incoming service-related calls and assist with scheduling technicians and service activities.
• Coordinate service work, maintenance contracts, and call-out schedules as needed.
• Maintain accurate branch and regional records, documentation, and files.

Skills

Excel

Attention to detail

Time management

Independent worker

Education

High School Diploma or equivalent

Tools

ERP software

CRM software

Accounting software

Job description

Kanawha Scales & Systems, LLC is seeking a Regional Administrative Coordinator to support our regional operations. This role combines service coordination, invoicing, accounts payable, office administration, and regional support across multiple locations.

There is one opening with potential base locations in Charlotte, NC, Memphis, TN, or Birmingham, AL. The final hiring location will be determined by business needs and the selected candidate.