Admin Coordinator Multifamily

MAGNET HR GROUP LLC.; Lewisville (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

MAGNET HR GROUP LLC. is seeking an Admin Coordinator Multifamily to serve as the administrative hub supporting payroll, office management, purchasing, resident support, and daily corporate operations.

The role involves coordinating payroll processing and records, onboarding/offboarding, and maintaining compliance. You will support executive leadership, manage vendor relations, prepare reports, and organize meetings, travel, and events while maintaining confidential records and efficient office

Qualifications

• 3+ years of admin or operations support experience, payroll processing required.
• Experience in property management, real estate, or a related role.
• Strong Microsoft Office, communication, organization, confidentiality, and multitasking skills.
• Knowledge of property management software and financial reporting.
• Understanding local housing laws and regulations.

Responsibilities

• Coordinate and process payroll accurately.
• Maintain payroll records and resolve discrepancies with HR and Accounting.
• Assist with employee onboarding/offboarding and payroll compliance.
• Manage daily office operations, order supplies, coordinate vendors and maintenance.
• Maintain filing systems and corporate licenses, insurance certificates, and vendor documentation.
• Support executive leadership with reports, agendas, presentations, and travel arrangements.
• Coordinate meetings, onboarding, and projects; manage calendars and training schedules.

Skills

Microsoft Office

Communication

Organization

Customer service

Confidentiality

Multitasking

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Property management software

CRM systems

Job description

OVERVIEW:

TheAdmin Coordinator Multifamily serves as the administrative hub supporting payroll administration, office management, purchasing, resident support, executive administration, and daily corporate operations.

DUTIES AND RESPONSIBILITIES:

Payroll Administration

• Coordinate and process payroll accurately.

• Maintainpayroll records.

• Resolve payroll discrepancies with HR and Accounting.

• Ensure payroll compliance

• Assistwith employee onboarding/offboarding

Office Administration

• Manage daily office operations.

• Order office supplies, furniture, and equipment.

• Coordinate vendors and office maintenance.

• Maintainfiling systems and communications.

• Maintainingcorporate licenses, insurance certificates, and vendor documentation.

Operations Support

• Support executive leadership.

• Prepare reports, agendas, and presentations.

• Coordinate meetings, travel, and events.

• Assistwith onboarding and projects.

• Managing company-wide calendars and training schedules.

• Coordinating new property onboarding administrative tasks.

• Tracking operational KPIs and preparing weekly executive dashboards

• Supporting invoice routing and purchase order administration.

• Maintainingcorporate forms, templates, and policy documents.

• Serve as backup administrator for operational systems when needed.

Resident & Client Support

• Receive and document resident concerns.

• Coordinate follow-up with property teams.

• Monitortimelyresolution.

• Deliver exceptional customer service.

Purchasing & Vendor Coordination

• Purchaseapproved operational materials

• Maintainvendor records.

• Track inventory and recommend cost savings.

Administrative Compliance

• Maintainconfidential records.

• Support audits and policy updates.

• Ensure recordsremainaccurateand current.

CORE COMPETENCIES

• Organization and planning

• Initiative and accountability

• Professional communication

• Confidentiality

• Problem solving

• Team collaboration

• Adaptability

• Customer service excellence

SUCCESS MEASURES

• Payroll processed accurately and on time.

• Efficient corporate office operations.

• Timely support to residents and teams.

• Accurate completion of administrative tasks.

• Professional executive support.

QUALIFICATIONS:Associate's degree preferred or equivalent experience. Three or more years of

administrative oroperationssupport experience. Payroll processingrequired. Property management

experiencepreferred. Strong Microsoft Office, communication, organization, customer service,

confidentiality, and multitasking skills.

EDUCATION AND/OR EXPERIENCE:

• 3+ years of experience in property management, real estate, or a related role.

• Bachelor's degree in business administration, Real Estate, or equivalent experience preferred.

• Strong background in financial oversight, tenant relations, and property maintenance.

• Experience with property management software is preferred but notrequired.

SKILLS AND ABILITIES:

• Strong leadership and organizational skills.

• Excellent problem-solving and conflict-resolution abilities.

• Knowledge of property management software and financial reporting.

• Understanding local housing laws and regulations.

• Strong communicationand interpersonal skills.

• Proficiencyin Microsoft Office Suite and CRM systems.

PHYSICALDEMANDS:Whileperforming the duties of this job, the employee is occasionallyrequired

to stand, walk, sit, use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, or

crawl, andtalk or hear.

The employee must occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be

madeto enable individuals with disabilities to perform the essential functions.

WORKENVIRONMENT:Thisis an office position that will require travel as needed to support site

teams and attend company meetings. The noise level in the work environment is usually moderate.

BENEFITS:Associateswho are regularly scheduled for and work 30 hours or more per week are eligible

for company-sponsored benefits on the 1st day of the month, following completion of 30 continuous days

of employment. Regular, full-time associates are eligible toaccruepaid time off (PTO) and holiday pay.

EEOC:Equal opportunity employer. All qualified applicants will receive

consideration for employment without regard to race, color, religion, sex, sexual orientation, gender

identity, national origin, disability, or veteran status.

CORPORATE INTEGRITY:All employees in all positions are expected to act professionally at all

times, including but not limited to treating others with respect, valuing diversity, supporting

team/community goals and following company policies and procedures. For more details on what

professional behaviors are expected, please refer to the Employee Handbook and company policies and

procedures.