Regional Administrative Coordinator

MAXX Properties; Denver (CO); Sur place; USD 63 000 - 77 000; Plein temps

Résumé du poste

MAXX Properties is seeking a Regional Administrative Coordinator to support the VP of Operations, regional managers, and on-site teams. The role focuses on administrative excellence, reporting, and cross-team coordination across multiple properties in our regional office.

The ideal candidate will bring 2+ years in property management or operations support, strong MS Office proficiency, and a commitment to confidentiality and professional service.

Qualifications

• At least 2 years of property management experience, preferably in multifamily residential.
• 2–3 years of administrative/office/ops support experience.
• High school diploma or equivalent.
• Working knowledge of multifamily property operations, leasing, resident relations, vendor management, and financial reporting.
• Familiarity with Fair Housing principles.
• Proficiency in Microsoft Office and expense software (Concur).
• Experience with property management software such as Yardi is preferred.
• Canva experience preferred; training will be provided.

Responsabilités

• Provide administrative support to the Vice President of Operations, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare and reconcile monthly expense reports using Concur or similar software.
• Prepare reports, presentations, and other business documents for operations leadership.
• Maintain regional office records, databases, files, and corporate logs.
• Collaborate with the Executive Assistant and Office Manager on corporate initiatives and special projects.
• Assist Regional Managers and on-site teams with operational, administrative, and reporting needs.
• Coordinate escalated resident concerns and track resolutions.
• Review and maintain property service contracts for compliance.
• Support community marketing initiatives and online listings per Fair Housing rules.
• Set up new vendors and process regional office invoices/payments/chargebacks.
• Distribute monthly regional financial and operational reports.
• Review on-site bonus submissions for accuracy and compliance.

Connaissances

Organizational skills

Written & verbal communication

Prioritization & urgency

Problem solving

Professional demeanor

Relationship building

Discretion with information

Formation

High school diploma or equivalent

Outils

Microsoft Office

Adobe Acrobat

Concur

Yardi

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regional Administrative Coordinator

Corporate Office West Full-time Regular Denver, CO, US

Salary: $70,000.00 Annually

MAXX Properties is seeking a highly organized, proactive, and detail-oriented Regional Administrative Coordinator to support our Vice President of Operations, Regional Managers, and on-site property teams. This role is an important partner in the day-to‑day operations of our regional office, helping ensure administrative processes, reporting, and property support functions run smoothly across our communities.

The ideal candidate has hands‑on multifamily property management experience, strong administrative skills, and the ability to manage multiple priorities in a fast‑paced environment. This individual should be a resourceful problem‑solver who communicates professionally, exercises sound judgment, and handles confidential information with discretion.

Key Responsibilities

Executive and Administrative Support

• Provide administrative support to the Vice President of Operations, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare and reconcile monthly expense reports using Concur or similar software.
• Prepare reports, presentations, and other business documents for operations leadership.
• Maintain regional office records, databases, files, and corporate logs.
• Collaborate with the Executive Assistant and Office Manager on corporate initiatives and special projects.

Property Operations Support

• Assist Regional Managers and on‑site teams with operational, administrative, and reporting needs.
• Support property acquisitions, dispositions, takeovers, and transitions, including maintaining checklists and coordinating related tasks.
• Coordinate escalated resident concerns by directing issues to the appropriate teams and tracking them through resolution.
• Review and maintain property service contracts to ensure compliance with company standards.
• Assist with community marketing initiatives, including online listings and pay‑per‑click campaigns, while adhering to Fair Housing requirements.

Financial and Vendor Administration

• Set up new vendors and process regional office invoices, payments, and chargebacks.
• Compile, track, and distribute monthly regional financial and operational reports.
• Review on‑site bonus submissions for accuracy and compliance with company programs.
• Monitor regional office supplies and inventory.

Personnel and Recruiting Support

• Track open positions and prepare weekly staffing updates for corporate reporting.
• Administer associate housing leases, including applications, lease documentation, renewals, and rent tracking.
• Coordinate the company work wear program for on‑site teams, including ordering, distribution, and tracking.
• Maintain the confidentiality of personnel and financial information.

Office Operations and Process Improvement

• Assist with regional meetings, calls, catering, and company events in coordination with the Executive Assistant and Office Manager.
• Welcome visitors and help maintain an organized, professional office environment.
• Identify opportunities to improve administrative processes and office procedures.
• Perform additional duties as assigned.

Qualifications and Experience

• At least 2 years of property management experience, preferably in multifamily residential.
• 2–3 years of administrative, office management, or operations support experience; this experience may overlap with property management experience.
• High school diploma or equivalent.
• Working knowledge of multifamily property operations, including leasing, resident relations, vendor management, and property financial reporting.
• Familiarity with Fair Housing principles.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as Adobe Acrobat and Concur or similar expense management software.
• Experience with property management software, such as Yardi, preferred.
• Canva experience preferred; training will be provided.

Skills and Competencies

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and respond with a sense of urgency.
• Strong problem‑solving skills, initiative, and the ability to work independently.
• Professional demeanor and commitment to exceptional customer service.
• Ability to build effective working relationships with leadership, Regional Managers, on‑site teams, vendors, and other business partners.
• Sound judgment and discretion when handling sensitive information.

About Maxx Properties:

MAXX Properties has been committed to delivering exceptional service since 1936, when Max Wiener and his son, Ralph, purchased their first 48‑unit building in Brooklyn, NY. Nine decades later, we’ve grown into a nationwide portfolio of 35+ communities with more than 9,000 owned and operated units across seven states. While our footprint has expanded, our mission remains the same: provide quality housing and unmatched service to the residents who call our communities home.