Regional Office Operations Lead

American-Petroleum-Institute-; Denver (CO); On-site; USD 48,000 - 69,000; Full time

Job summary

American Petroleum Institute in Denver, CO seeks a Region Office Manager to provide administrative support to the Region Director and Executive Director. The role focuses on fiscal coordination, budgeting, reporting, and ensuring smooth office operations.

The position requires 6–8 years of similar experience, a relevant degree or equivalent work history, and strong MS Office skills. Light travel up to 25% may be involved.

Qualifications

• Requires 6 - 8 years of experience in a similar role and subject matter expertise.
• Bachelor's degree in relevant area, or other related field equivalent work experience.
• Requires comprehensive knowledge of API policies, practices, and procedures.
• Experience or interest in public policy and government affairs.
• Experience or interest in the natural gas and oil industry.
• Tech savvy and able to pick up new technology quickly.
• Experience with Microsoft Office 365 (Teams, Excel, Word, etc.)

Responsibilities

• Provides administrative support to the Region Director, Executive Director, and Associate Directors. Primary support will be to the Colorado office.
• Coordinates all matters pertaining to fiscal transactions and administrative matters in conformity with API policies and procedures.
• Works with the Region Director and Executive Director to manage budgets and prepare financial reports, as well as other required reports.
• Responsible for administrative duties such as filing, ordering office supplies, answering telephones/taking messages, typing, taking notes, proofreading documents, coordinating travel and registrations for the team, and maintaining all office equipment.
• Knowledgeable about all operations of the office including activities and special reports and ensures that work is completed and submitted on time.
• Understands and stays current on state legislative processing routines and ethics and lobbying requirements.
• Maintains liaison with various contacts within API for assistance with building, finance and other coordination needs.
• Maintains legislative database and keeps current during legislative session.
• Helps compile articles and pertinent media clippings in the region.
• Sees that all committee rosters and mailing lists are kept up-to-date and others are notified of any changes.
• Assists with the administration and staffing of various events.

Skills

Administrative support

Budget management

Microsoft Office 365

Communication

Tech-savvy

Education

Bachelor's degree in relevant area

Associates degree/technical diploma

Tools

Microsoft Excel

Job description

American Petroleum Institute in Denver, CO seeks a Region Office Manager to provide administrative support to the Region Director and Executive Director. The role focuses on fiscal coordination, budgeting, reporting, and ensuring smooth office operations.

The position requires 6–8 years of similar experience, a relevant degree or equivalent work history, and strong MS Office skills. Light travel up to 25% may be involved.