Regional HR & Training Coordinator (Hybrid)

Commonwealth of Massachusetts; Middleton Colony (MA); Hybrid; USD 74,000 - 106,000; Full time

Job summary

The Commonwealth of Massachusetts, Department of Youth Services in Middleton, MA, is seeking a Regional Workforce Coordinator for the Northeast Region to support HR activities, onboarding, interviews, tracking of vacancies, and regional trainings.

The role emphasizes organization, accuracy, and teamwork, with duties ranging from drafting HR documents to coordinating benefits, forms, and office policies within a collaborative state government environment.

Qualifications

• Possess excellent organizational skills and superior attention to detail.
• Demonstrate self-motivation, resourcefulness, and energy.
• Must be a team player and have outstanding data entry, and proofreading skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize and handle multiple projects is essential.
• Must be proficient in Microsoft Office and be a quick study on new computer programs.
• Candidate must be flexible.

Responsibilities

• Assist with and coordinate HR activities for the Northeast Region to ensure that individual programs are consistent with their delivery of HR services for current and prospective employees.
• Collaborate with the Northeast office by participating in staffing calls, coordinating interviews, and supporting candidates through the hiring process; monitoring and tracking vacancies.
• Assist with staff onboarding process including new hire orientation on an ad hoc basis.
• Draft HR-related documents for Northeast region programs including: PIT forms and PET forms. Ensure all fields are correct and data accurate before submitting to HR.
• Regional point of contact to assist with completion and submission of benefits and leave forms.
• Complete and submit network access forms, including SCR-1 forms for email and JJEMS access.
• Assist the Regional Training Coordinator with organizing regional trainings.
• Draft and submit SSTA Reports-To Changes to HR.
• Draft requisitions via MassCareers and submit to HR for review and posting.
• Attend recruitment fairs and speaking engagements to attract new employees.
• Participate in regional and departmental meetings and committees, including Workforce Development and quarterly Regional Administrative Coordinator meetings.
• Track employee status to determine staffing needs.
• Work with unit Directors to update and circulate office policies; advise regional staff regarding HR related policies and procedures.
• Coordinate HR status updates and maintain HR-related files; provide guidance to regional staff to assist with managing vacancies and overtime.
• Assist with various special projects and coordinating events as needed.
• Direct, assign, and supervise the work of administrative support staff; provide on-the-job orientation and training to employees of a lower grade on matters such as office protocol, phone etiquette, computer systems and HR policies, internal and external communications; Delegate responsibilities such as phone coverage for Regional Office, greeting and escorting guests and other duties as assigned, etc.
• Review and approve time in SSTA for subordinate staff; complete EPRS and work with HR to administer a process for progressive discipline if necessary.

Skills

Organizational skills

Detail oriented

Self-motivation

Team player

Data entry

Proofreading

Communication

Interpersonal skills

Multitasking

Microsoft Office

Quick learner

Flexibility

Tools

Microsoft Office

Job description

The Commonwealth of Massachusetts, Department of Youth Services in Middleton, MA, is seeking a Regional Workforce Coordinator for the Northeast Region to support HR activities, onboarding, interviews, tracking of vacancies, and regional trainings.

The role emphasizes organization, accuracy, and teamwork, with duties ranging from drafting HR documents to coordinating benefits, forms, and office policies within a collaborative state government environment.