Regional Fleet Coordinator

Lonestar Electric Supply; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, life, vision

401(k) plan and match

Paid time off

Holiday pay

Job summary

Lonestar Electric Supply is seeking a Regional Fleet Coordinator to support fleet operations across our branch network. The role reports to the Director of Fleet Operations and coordinates maintenance, repairs, vendor relationships, documentation, and fleet systems to keep vehicles safe and available.

The ideal candidate has 3–5 years of fleet operations experience, strong organizational skills, and the ability to manage multiple priorities while communicating with leadership.

Qualifications

• 3–5 years in fleet operations or related fields.
• Knowledge of vehicle maintenance coordination.
• Experience with vendor invoices and records.
• DOT safety and compliance familiarity.

Responsibilities

• Coordinate day-to-day fleet operations across locations.
• Serve as primary fleet contact for branches and drivers.
• Manage maintenance, inspections, and PM schedules.
• Monitor availability, downtime, and repair status.
• Coordinate with vendors and service partners.
• Review fleet invoices and support cost controls.
• Maintain vehicle records and fleet data.
• Support telematics systems and fleet reporting.
• Assist with DOT and safety compliance.
• Travel within territories to support operations.

Skills

Fleet operations

Vendor management

DOT compliance

Communication

Excel & Outlook

Travel coordination

Tools

Fleetio

Samsara

Epicor Eclipse

Job description

VETERANS ARE ENCOURAGED TO APPLY

Lonestar Electric Supply and its subsidiaries are looking for a Regional Fleet Coordinator, to support our growing fleet operations. The Regional Fleet Coordinator supports fleet operations across an assigned territory and serves as the primary fleet contact for designated locations. Reporting to the Director of Fleet Operations, this role coordinates vehicle maintenance, repairs, vendor relationships, fleet systems, documentation, invoicing, compliance activities, and branch support to ensure vehicles remain safe, available, and operational.

This position requires regular travel within assigned territories, strong organizational and problem-solving skills, and the ability to manage priorities independently while maintaining consistent communication with leadership. As our fleet operations continue to grow, we remain committed to safety, vehicle reliability, operational efficiency, cost control, and accountability across our branch network. The ideal candidate will be organized, communicative, and aligned with our passion to MAKE IT HAPPEN.

Responsibilities

• Coordinate day-to-day fleet operations across assigned locations.
• Serve as the primary fleet contact for branches, drivers, and business units.
• Manage vehicle maintenance, repairs, inspections, and preventive maintenance schedules.
• Monitor vehicle availability, downtime, and repair status, escalating issues as needed.
• Coordinate with vendors, repair facilities, roadside providers, and service partners.
• Review and process fleet-related invoices, investigate discrepancies, and support cost controls.
• Maintain accurate vehicle records, maintenance history, fleet documentation, and system data.
• Support telematics systems, vehicle technology, and fleet reporting.
• Assist with DOT, safety, compliance, and audit-related activities.
• Coordinate vehicle deliveries, upfitting, equipment installations, and fleet onboarding activities.
• Respond to branch requests and ensure timely follow-through on fleet-related issues.
• Conduct branch and vendor visits as needed to support fleet operations and reinforce standards.
• Prepare reports, monitor performance metrics, and identify opportunities for operational improvement.
• Support implementation of fleet policies, procedures, and continuous improvement initiatives.
• Maintain effective working relationships with branches, vendors, Accounting, EHS, and leadership.
• Perform other duties as assigned.

Requirements

• 3-5 years of experience in fleet operations, maintenance coordination, transportation, logistics, or a related field preferred.
• Knowledge of vehicle maintenance, repair coordination, and preventive maintenance programs.
• Experience managing vendors, service providers, invoices, and operational records.
• Familiarity with fleet management and telematics platforms such as Fleetio and Samsara preferred.
• Working knowledge of DOT, fleet safety, and compliance requirements preferred.
• Proficiency with Microsoft Office 365, particularly Excel and Outlook.
• Epicor Eclipse experience preferred.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities independently and follow issues through to resolution.
• Strong communication and relationship-building skills.
• Ability to travel regularly within assigned territories.
• Valid driver's license and acceptable driving record required.

Physical Requirements

• Ability to travel 50-75% of the time regularly between branches, vendors, and operational locations.
• Ability to accommodate changing schedules and occasional overnight travel.
• Ability to safely navigate branch, warehouse, and service environments.
• Lifting up to 25 lbs. may be required infrequently.
• Consistently operate a computer and other office productivity machinery.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Holiday Pay

Disclaimer

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.

Lonestar Electric Supply is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or other legally protected status.