Regional Facilities Leader — Multi-Property Operations

Trillium Flow Technologies; Miami (FL); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plan

Parental leave

Job summary

Flow is seeking a Regional Facilities Manager to oversee building operations, maintenance performance, and critical systems across a portfolio of multifamily communities. You will lead facilities teams, partner with General Managers, and drive safety, efficiency, and Flow standards.

The ideal candidate has strong technical and leadership experience across multiple properties, with knowledge of HVAC, electrical, plumbing, and life-safety systems, and is comfortable managing budgets and vendor

Qualifications

• 5+ years of facilities, engineering, or maintenance leadership experience within multifamily, hospitality, commercial real estate, or a related industry.
• Experience overseeing operations across multiple properties or locations.
• Strong knowledge of HVAC, electrical, plumbing, mechanical systems, elevators, and fire & life safety systems.
• Working knowledge of OSHA regulations, EPA requirements, and NFPA codes.
• Experience managing third-party vendors and service contracts.
• Strong financial acumen with experience managing budgets and maintenance expenditures.
• Experience using Yardi or similar property management platforms.
• Excellent communication, leadership, and organizational skills.
• Ability to travel regularly throughout the assigned portfolio.
• Bilingual English and Spanish fluency highly preferred.

Responsibilities

• Provide technical and operational support to facilities teams across multiple communities.
• Ensure consistent execution of preventative maintenance programs, work orders, unit turns, and repair and maintenance activities.
• Conduct regular property visits, inspections, and operational audits to verify compliance with company standards.
• Identify operational inefficiencies and implement process improvements that enhance service delivery and resident experience.
• Support General Managers and onsite leadership teams with facilities-related challenges and escalations.
• Monitor the performance, maintenance, and uptime of critical building systems including HVAC, electrical, plumbing, elevators, generators, access control, and fire & life safety systems.
• Lead troubleshooting efforts and support remediation of major maintenance-related issues; ensure preventative maintenance schedules are executed and documented properly.
• Assist with planning and execution of deferred maintenance projects and system upgrades.
• Identify life safety, employee safety, and physical hazards and develop corrective action plans.
• Manage relationships with service providers and contractors across the portfolio.
• Review vendor performance, scope of work, and contract compliance.
• Participate in bid processes and vendor selection efforts.
• Conduct regular business reviews with key service partners to ensure quality, responsiveness, and value.
• Recommend opportunities for contract optimization and cost savings.
• Support annual budgeting, forecasting, and capital planning efforts.
• Monitor maintenance expenses, turnover costs, and service contract expenditures.
• Identify opportunities to improve operational efficiency while maintaining service standards.
• Assist with evaluating repair-versus-replace decisions and long-term asset planning.
• Ensure properties operate in accordance with all federal, state, and local regulations.
• Maintain compliance with OSHA, EPA, NFPA, and applicable building and life safety codes.
• Support safety training initiatives and reinforce company safety standards.
• Ensure all required inspections, testing, certifications, and documentation are completed on schedule.
• Coach, develop, and support onsite facilities teams and maintenance leaders.
• Participate in recruiting, interviewing, onboarding, and training of facilities personnel.
• Assist with performance management and succession planning efforts.
• Promote a culture of accountability, ownership, and continuous improvement.
• Monitor and evaluate key operational metrics including preventative maintenance completion, work order completion times, unit turn performance, resident service feedback, compliance inspections, budget performance and, critical systems uptime.
• Provide regular reporting and recommendations to leadership teams.

Skills

Leadership

Operations leadership

Budget management

Vendor management

Bilingual EN/ES

Tools

Yardi

Job description

Flow is seeking a Regional Facilities Manager to oversee building operations, maintenance performance, and critical systems across a portfolio of multifamily communities. You will lead facilities teams, partner with General Managers, and drive safety, efficiency, and Flow standards.

The ideal candidate has strong technical and leadership experience across multiple properties, with knowledge of HVAC, electrical, plumbing, and life-safety systems, and is comfortable managing budgets and vendor