Head of Facilities

FOL Management; Miami (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

PTO and paid holidays

401(k) retirement plan

Job summary

FOL Management is seeking a Head of Facilities to manage strategic and operational excellence across our multifamily properties in Miami, Florida. The ideal candidate will have over 10 years of experience overseeing facilities teams and must possess strong knowledge of building systems.

This leadership role requires technical expertise in HVAC, plumbing, and safety compliance, along with excellent communication skills. Benefits include comprehensive health coverage and generous time off.

Qualifications

• 10+ years’ experience overseeing facilities teams across multiple Class A multifamily properties.
• Ability to evaluate and repair HVAC, plumbing, electrical, basic carpentry, and mechanical equipment and systems.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee teams and develop best-in-class maintenance programs.
• Lead recruiting, onboarding, and training of facilities teams.
• Ensure compliance with all safety standards and regulations.

Skills

10+ years’ experience in facilities management

Knowledge of HVAC, plumbing, electrical systems

Strong communication skills

Ability to travel 40-60%

Education

Four-year college degree or equivalent experience

Tools

Yardi

MS Office (including Excel)

Job description

About The Company

Flow reimagines what it means to live, work, and connect. Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About The Role

As the Head of Facilities, you will shape the strategic direction and operational excellence of our maintenance programs. Reporting directly to the Head of Operations/Property Management, you will oversee teams of dedicated professionals, developing best-in-class maintenance programs across our diverse portfolio of multifamily properties.

Responsibilities

• Provide technical and operational support to maintenance and operations teams, create efficiencies, and meet maintenance performance standards
• Develop, implement, and improve preventative maintenance programs
• Inspect and audit properties to verify they are following company policies and procedures
• Lead mitigation and remediation of larger maintenance-related issues
• Identify life safety, employee safety, and physical hazards on-site and provide corrective solutions
• Ensure effective oversight and execution of work orders, unit turns, standard R&M, and preventative maintenance
• Lead recruiting, interviewing, onboarding, training, and mentoring of facilities teams
• Work directly with the Executive team to implement company and ownership goals for each property, centered around maximizing revenue and controlling expenses
• Perform quarterly business reviews with regional service contractors to ensure they are performing to contract requirements and providing high-quality work
• Monitor budgets and turnover expenditures to develop cost-reduction recommendations
• Monitor and evaluate business performance by implementing and measuring key metrics for preventative maintenance, compliance and inspections, standard operational reporting, and resident feedback
• Collaborate with the Capital Projects Team to ensure on-time and under-budget delivery of deferred maintenance projects
• Ensure properties operate in accordance with all federal, state, and local requirements, including OSHA, EPA, NFPA, and electrical/building codes
• Ensure compliance with company safety policies and promptly address safety hazards
• Ensure facility team members complete required training and assist in developing additional hands-on maintenance training
• Perform regular portfolio-wide analyses of service contracts and system uptime
• Review costs, scope, and performance of recurring maintenance contracts, and recommend vendor and scope changes as needed
• Compare contract scopes and costs between properties and regions to surface opportunities for improvement and savings
• Analyze and improve critical systems uptime (e.g., elevators, HVAC, electrical, fire & life safety)
• Oversee all major critical systems repairs and upgrades
• Required to visit all properties within the portfolio to ensure efficient operation and coordination of all facilities departments

Ideal Background

• 10+ years’ experience overseeing facilities teams across multiple Class A multifamily properties or equivalent
• Four-year college degree or equivalent experience
• Ability to evaluate and repair HVAC, plumbing, electrical, basic carpentry, and mechanical equipment and systems
• Knowledge and experience in the review and application of NFPA life and fire safety codes
• Strong understanding of OSHA standards and SDS regulations
• Excellent written and verbal communication skills
• Ability to contribute to expense forecasting and variance analysis
• Yardi knowledge and MS Office experience, including Excel
• Ability to travel approximately 40-60%; availability to work all shifts, including weekends as necessary

Benefits

• Health and Wellness: Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, and wellness offerings
• Time Off: PTO and paid holidays
• Financial: 401(k) retirement plan, FSA/HSA options, and pre-tax commuter benefits
• Life at Flow: Weekly catered lunches, wellness classes, and employee discounts on Flow hotel stays, groceries, and merch

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, pregnancy, Veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodation for qualified individuals with disabilities.

We may use artificial intelligence (AI) tools to support parts of the hiring process; these tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.