Regional Events Coordinator

Troutman Pepper Locke LLP; California; Hybrid; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Regional Events Coordinator to support single-day events across the firm’s West Coast and national markets. The role is based in Los Angeles, Orange County, or San Diego and offers a hybrid work arrangement.

You will plan budgets, coordinate logistics, run virtual events via On24 and Zoom, manage invitations, and maintain calendars while building relationships with partners, travel vendors, and CRM tools to optimize client relations and business development.

Qualifications

• Bachelor's degree from an accredited college or university.
• Minimum of two years of experience in event planning.

Responsibilities

• Plan, budget, coordinate, and track all single-day firm events.
• Run virtual events and webinars via On24 and Zoom.
• Cultivate relationships with partners and office management to advance event initiatives.
• Create and maintain events in Intapp DealCloud and manage invitations via e-marketing tools.
• Maintain firm calendars and manage deposits and invoices for events.

Skills

Client-facing

Event planning

Budgeting

Vendor management

Travel coordination

Calendar management

Attention to detail

Multi-tasking

Communication

Problem solving

Education

Bachelor's degree

Tools

Intapp DealCloud

TicketManager

On24

Zoom

CRM software

Microsoft Word

Excel

Outlook

PowerPoint

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Regional Events Coordinator will support all single-day events (external/client-facing and internal/attorney-facing) across the firm's practices and industry groups in addition to supporting the firm's West Coast and national markets.

The position is based in Los Angeles, Orange County, or San Diego. Hybrid: #LI-Hybrid

Essential Duties and Responsibilities

• Plan, budget, coordinate, and track all single-day firm events, including dinners, happy hours, receptions, webinars, and virtual events (e.g., external/client facing, internal/attorney facing)
• Run virtual events and webinars through video communication platforms, On24 and Zoom.
• Cultivate strong relationships with firm partners, practice leaders, and office management to further event initiatives.
• Ability to reinforce client-to-business relations, strive to improve the firm’s image and effectively deliver event objectives.
• Create, maintain, and track events through Intapp DealCloud, a client relationship management (CRM) database.
• Design, create, communicate, and track firm invitations through e-marketing software.
• Develop and maintain relationships with travel partners.
• Provide support and expertise in Lawyers Travel, the firm travel platform.
• Record, track, and allocate firm tickets for client relations and business development purposes through TicketManager, a web-based ticket management software.
• Maintain billing and accounts payable for events.
• Responsible for department event deposits and invoices, including timely submission and managing budget requirements for each event.
• Provide support and expertise for all events as needed.
• Update and maintain firm calendars ensuring accuracy to support business needs.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Knowledge, Skills and Abilities

• Ability to maintain a professional and client-service oriented demeanor at all times.
• Service-oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.
• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.
• Maintain confidentiality when handling matters for the firm and clients.
• Able to communicate ideas or positions in a clear, efficient manner in handling all event matters.
• Able to display a keen attention to detail and be well-organized.
• Problem solver and highly responsive.
• Able to build formal and informal networks both within the organization and outside of the organization to share information, ideas and problems.
• Demonstrated ability to effectively multi-task and prioritize projects while meeting all appropriate deadlines.
• Adaptable to the everchanging events environment.
• Proficient at using Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to travel to support firm events.

Education and/or Experience

Bachelor's degree from an accredited college or university. Minimum of two (2) years of experience in event planning. #LI-Hybrid

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation

Hiring Salary Range: $70,000.00 - $110,000.00

About Us

Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration - values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.