Litigation Docket Specialist

Troutman Pepper Locke LLP; San Diego (CA); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Litigation Docketing Specialist in San Diego to manage docketing calendars, analyze court deadlines, and support attorneys with docketing processes. You will handle requests, verify dates, and ensure compliance with federal, state, and local rules.

The role requires a paralegal credential or equivalent and at least three years of docketing experience, with proficiency in Milana, Compulaw, or e-Dockets.

Qualifications

• Bachelor’s degree or paralegal certificate or equivalent.
• Minimum 3 years docketing experience.
• Experience computing deadlines for state, federal and appellate courts.

Responsibilities

• Review docketing requests and accurately calculate deadlines.
• Learn court rules and monitor updates across jurisdictions.
• Research dates to supplement automated calculations.
• Update docket entries and ensure quality control.
• Generate docket reports upon request.
• Proofread calendar entries for accuracy.
• Coordinate docketing policies with the Docket Manager.
• Monitor docketing inboxes and coordinate with case teams.
• Provide information and support to attorneys on docketing procedures.
• Maintain knowledge of Federal, State and local rules.

Skills

Attention to detail

Customer service mindset

Communication skills

Independent work

Time management

Education

Bachelor’s degree or paralegal certificate

Tools

Milana

Compulaw

e-Dockets

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

Litigation Docketing Specialist

The Litigation Docketing Specialist performs litigation docketing via docketing software to generate calendars from court documents, correspondence, rules and statutes, and research dates when necessary to supplement automated information. The Litigation Docketing Specialist shares the responsibility for the integrity and functionality of the firm’s systems through accurate entry of vital client and case information into the firm’s docketing system.

Essential Duties and Responsibilities

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
• Learn and demonstrate knowledge of court rules and procedures in several jurisdictions; ensure continual monitoring of updates of court rules and procedures.
• Research dates when needed to supplement automated calculations.
• Update existing docket entries and review work product to ensure quality control.
• Generate and distribute general various Docket and customized reports upon request.
• Proofread and review calendar entries to ensure accuracy.
• Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices and work with such individuals as necessary to address any associated problems or concerns.
• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.
• Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process.
• Maintain current knowledge of Federal, State and local rules and civil procedure.

Knowledge, Skills, and Abilities

• Service oriented individual with an understanding of the environment and enthusiasm for the challenges of providing complex services in a law firm setting.
• Wide-ranging familiarity of litigation processes, court rules, and procedures.
• Ability to research, analyze and summarize issues in writing.
• Must possess skills to support analysis and summary of findings.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
• Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.
• Keen sense of urgency to requests from attorneys, clients, or other team members.
• Ability to self-manage and work independently in a remote, hybrid, or in-office setting.
• Effective oral and written communication skills.

Education and/or Experience

• Bachelor’s degree, paralegal certificate or experience/education equivalent required.
• Minimum of three (3) years of experience in docketing.
• Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.
• Experience with rules-based calendar software like Milana, Compulaw, or e-Dockets preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation

Hiring Salary Range: $90,000.00 - $110,000.00

About Us

Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to your business. A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.