Regional Events Coordinator

Troutman Pepper Locke LLP; San Diego (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Regional Events Coordinator to support all single-day events across West Coast and national markets. The role is based in Los Angeles, Orange County, or San Diego and requires coordination of external client-facing events as well as internal attorney-facing activities.

You will manage budgets, invoicing, and calendars while partnering with partners, practice groups, and office management.

Qualifications

• Bachelor's degree required from an accredited college or university.
• Minimum of two years of experience in event planning.
• Ability to travel to support firm events and manage budgets.

Responsibilities

• Plan, budget, coordinate, and track all single-day firm events.
• Run virtual events using On24 and Zoom.
• Build relationships with partners, practice leaders, and office management.
• Create and track invitations with e-marketing software.
• Manage events in Intapp DealCloud CRM and TicketManager system.
• Maintain firm calendars and ensure timely deposits and invoices.
• Support travel arrangements through Lawyers Travel and related platforms.
• Ensure accurate billing and accounts payable for events.

Skills

Event planning

Client relations

Multi-tasking

Communication

Attention to detail

Education

Bachelor's degree

Tools

Intapp DealCloud

TicketManager

On24

Zoom

Microsoft Word

Excel

Outlook

PowerPoint

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Regional Events Coordinator will support all single-day events (external/client-facing and internal/attorney-facing) across the firm's practices and industry groups in addition to supporting the firm's West Coast and national markets. The position is based in Los Angeles, Orange County, or San Diego.

Essential Duties And Responsibilities

• Plan, budget, coordinate, and track all single-day firm events, including dinners, happy hours, receptions, webinars, and virtual events (e.g., external/client facing, internal/attorney facing)
• Run virtual events and webinars through video communication platforms, On24 and Zoom.
• Cultivate strong relationships with firm partners, practice leaders, and office management to further event initiatives.
• Ability to reinforce client-to-business relations, strive to improve the firm’s image and effectively deliver event objectives.
• Create, maintain, and track events through Intapp DealCloud, a client relationship management (CRM) database.
• Design, create, communicate, and track firm invitations through e-marketing software.
• Develop and maintain relationships with travel partners.
• Provide support and expertise in Lawyers Travel, the firm travel platform.
• Record, track, and allocate firm tickets for client relations and business development purposes through TicketManager, a web-based ticket management software.
• Maintain billing and accounts payable for events.
• Responsible for department event deposits and invoices, including timely submission and managing budget requirements for each event.
• Provide support and expertise for all events as needed.
• Update and maintain firm calendars ensuring accuracy to support business needs.

Knowledge, Skills And Abilities

• Ability to maintain a professional and client-service oriented demeanor at all times.
• Service-oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.
• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.
• Maintain confidentiality when handling matters for the firm and clients.
• Able to communicate ideas or positions in a clear, efficient manner in handling all event matters.
• Able to display a keen attention to detail and be well‑organized.
• Problem solver and highly responsive.
• Able to build formal and informal networks both within the organization and outside of the organization to share information, ideas and problems.
• Demonstrated ability to effectively multi-task and prioritize projects while meeting all appropriate deadlines.
• Adaptable to the everchanging events environment.
• Proficient at using Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to travel to support firm events.

Education And/or Experience

• Bachelor's degree from an accredited college or university.
• Minimum of two (2) years of experience in event planning.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid‑19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$70,000.00 - $110,000.00