Regional Contracts Administrator

Bna Inc; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance options

Paid time off

401(k) plan with company matching

Employee Assistance Program (EAP)

Job summary

Bna Inc is looking for a detail-oriented Contracts Administrator in New York who will support contract management and compliance for U.S. Government contracts. The role involves assisting in contract preparation and ensuring compliance with regulations like FAR during the contract lifecycle.

The ideal candidate should have at least 5 years of related experience and a Bachelor's degree. Exceptional skills in communication and organization are key to fostering collaboration with program teams.

Qualifications

• At least 5 years of federal government procurement/acquisition experience.
• Experience with federal government acquisitions of commercial supplies/services.
• Ability to work with minimal guidance and supervision.

Responsibilities

• Support the Department of Transportation/Federal Transit Administration.
• Manage contracts, grants, and cooperative agreements.
• Ensure compliance with FAR and other federal regulations.

Skills

Knowledge of Federal Acquisition Regulations (FAR)

Communication skills

Organizational skills

Interpersonal skills

Education

Bachelor’s Degree (BA/BS) in a related field

Tools

Major contract writing systems

Job description

Description

Contracts Administrator

At B&A, we foster and embrace a distinct set of values that guide us and are instilled in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision.

Job Summary

We are seeking a detail-oriented Contracts Administrator with experience in U.S. Government contracting to support contract management and compliance activities throughout the contract lifecycle. Working closely with senior contract professionals, program teams, and business development, the Contracts Administrator will assist in contract preparation, documentation, reporting, and coordination efforts. This role ensures compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other federal requirements while helping maintain B&A’s contractual and financial integrity.

Responsibilities

• Provide ongoing support to the Department of Transportation/Federal Transit Administration
• Assist in managing contracts, grants, and cooperative agreements
• Provide support to various program offices with the drafting of requirements and preparation of acquisition package materials
• Work with program managers on procurement policies, regulations, and procedures
• Support multiple purchasing actions in a fast‑paced environment
• Collaborate with a variety of Program Offices to ensure that all acquisition package components are completed in a compliant manner
• Maintain working knowledge of the Federal Acquisition Regulation (FAR) and agency supplemental regulations; utilize all applicable regulations, policies, and procedures

Education and Experience

• Bachelor’s Degree (BA/BS) with at least 5 years of federal government procurement/acquisition experience (working on the government side)

Required Skills

• Knowledge of and experience with the Federal Acquisition Regulations (FAR)
• Knowledge of federal government acquisitions of commercial supplies and/or services
• Experience performing reviews/QA/QC of independent government estimates (IGE) prepared by General Engineers
• Must have experience reviewing PMOC invoices and making recommendations to General Engineers for payment
• Experience reviewing grantee sole source justifications and making recommendations to General Engineers for approval
• Experience reviewing grantee procurement policies and advance payment requests
• Experience reviewing change order review findings and making recommendations to General Engineers
• Experience applying the allowable cost requirements in 2 C.F.R. 200
• Must have good communication, organizational, and interpersonal skills
• Ability to work with minimal guidance and supervision

Desired Skills

• Experience with major contract writing systems
• Experience purchasing within the transportation field
• Experience as an 1102 in the Federal Government

Security Clearance

• Must be a U.S. Citizen able to pass a Public Trust security investigation

Benefits and Programs

• B&A is proud to offer three robust individual and family medical plans to full‑time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance.
• Paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits, and a free subscription to a virtual exercise platform (NEOU).
• 401(k) plan available to all employees and includes a company matching contribution.
• B&A Cares program: 30/60/90‑day wellness check‑ins, personal development, financial management, and stress management seminars.
• Formal mentorship program
• Job shadowing and cross‑training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) – access to counseling, legal guidance, financial planning, and more.
• Monthly team‑building events
• B&A Annual Wellness Challenges: StepWithB&A, WalkDuringLunchWithB&A, VolunteeringWithB&A, ExerciseDuringLunchWithB&A.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work‑related activities.

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I‑9 Form to confirm work authorization.