Regional Contracts Administrator

Bart & Associates, LLC; New York (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Savings Account (HSA) option

401(k) plan with company matching contribution

Paid time off

Formal mentorship program

Job summary

Bart & Associates, LLC is looking for a Contracts Administrator in New York City, NY. The ideal candidate has at least 5 years of experience in federal government procurement and knowledge of the Federal Acquisition Regulations (FAR). Responsibilities include supporting contract management for the Department of Transportation and ensuring compliance with federal requirements. The role offers comprehensive benefits, including health plans, 401(k) matching, and professional development opportunities.

Qualifications

• 5 years of federal government procurement/acquisition experience.
• Must be a U.S. Citizen able to pass a Public Trust security investigation.

Responsibilities

• Provide ongoing support to the Department of Transportation/Federal Transit Administration.
• Assist in managing contracts, grants, and cooperative agreements.
• Work with program managers on procurement policies, regulations, and procedures.

Skills

Knowledge of and experience with the Federal Acquisition Regulations (FAR)

Good communication skills

Organizational skills

Interpersonal skills

Ability to work with minimal guidance and supervision

Education

Bachelor's Degree (BA/BS)

Tools

Major contract writing systems

Job description

Contracts Administrator

We are seeking a detail-oriented Contracts Administrator with experience in U.S. Government contracting to support contract management and compliance activities throughout the contract lifecycle. Working closely with senior contract professionals, program teams, and business development, the Contracts Administrator will assist in contract preparation, documentation, reporting, and coordination efforts. This role ensures compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other federal requirements while helping maintain B&A's contractual and financial integrity.

Responsibilities

• Provide ongoing support to the Department of Transportation/Federal Transit Administration
• Assist in managing contracts, grants, and cooperative agreements
• Provide support to various program offices with the drafting of requirements and preparation of acquisition package materials
• Work with program managers on procurement policies, regulations, and procedures
• Support multiple purchasing actions in a fast-paced environment
• Collaborate with a variety of Program Offices to ensure all acquisition package components are completed in a compliant manner
• Maintain knowledge of the Federal Acquisition Regulation (FAR) and agency supplemental regulations and utilize all applicable regulations, policies, and procedures

Education and Experience

• Bachelor's Degree (BA/BS) with at least 5 years of federal government procurement/acquisition experience (government side)

Required Skills

• Knowledge of and experience with the Federal Acquisition Regulations (FAR)
• Knowledge of federal government acquisitions of commercial supplies and/or services
• Experience performing reviews/QA/QC of independent government estimates (IGE) prepared by General Engineers (IGEs support the award of task orders to Project Management Oversight Consultants - PMOC)
• Experience reviewing PMOC invoices and making recommendations to General Engineers for payment
• Experience reviewing grantee sole source justifications and making recommendations to General Engineers for approval
• Experience reviewing grantee procurement policies and advance payment requests
• Experience reviewing change order review findings and making recommendations to General Engineers
• Experience applying the allowable cost requirements in 2 C.F.R. 200
• Good communication, organizational, and interpersonal skills
• Ability to work with minimal guidance and supervision

Desired Skills

• Experience with major contract writing systems
• Experience purchasing within the transportation field
• Experience as an 1102 in the Federal Government

Security Clearance

• Must be a U.S. Citizen able to pass a Public Trust security investigation

Benefits and Programs

• Three individual and family medical plans, including a Health Savings Account (HSA) option
• Two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance
• Paid time off, sponsored trainings and certifications, pet insurance benefits, commuter transit benefits, and a subscription to a virtual exercise platform (NEOU)
• 401(k) plan with company matching contribution
• B&A Cares program: 30/60/90‑day wellness check‑ins, personal development, financial management, and stress management seminars
• Formal mentorship program, job shadowing and cross‑training opportunities
• Brand Ambassador program and Employee Assistance Program (EAP) providing counseling, legal guidance, and financial planning resources
• Monthly teambuilding events and annual wellness challenges

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A offices and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work‑related activities. B&A participates in E-Verify.