Regional Administrative Assistant

Naphcare, Inc.; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K plan

Paid time off

Continuing education

CMEs

Job summary

NaphCare, Inc. seeks an Administrative Assistant in our Arizona Regional Office in Downtown Phoenix to support medical professionals in a correctional facility setting. The role involves clerical duties, records transmission, and coordination with staff under secure conditions.

The ideal candidate will have a high school diploma or GED, be proficient in Microsoft Office, and meet background checks and confidentiality requirements to assist with recruitment, scheduling, and accreditation tasks.

Qualifications

• High school diploma or GED; two years college preferred.
• Ability to obtain BLS CPR Certification (AHA preferred).
• Must be proficient utilizing Microsoft Office suite of products.
• Must pass the facility's criminal background check and drug screening.
• Maintain confidentiality of all proprietary information and comply with policies.

Responsibilities

• Receive and route visitors and inquiries to appropriate staff.
• Transmit correspondence and medical records via mail, email or fax.
• Perform clerical functions, inventory supplies and distribute mail.
• Handle bookkeeping: expense reports, petty cash, receipts.
• Transmit and maintain medical claims and subpoenas as required.
• Assist with recruiting, credentialing, scheduling interviews, and new hire paperwork.
• Process offsite referrals, appointments, registrations and transport requests.
• Gather and maintain documentation for accreditation surveys.

Skills

Confidentiality

Integrity

Professionalism

Code of Conduct

Education

High school diploma or GED; two years college preferred

Tools

Microsoft Office

Job description

Overview

NaphCare is hiring an Administrative Assistant (AA) to join our team of medical professionals in the Arizona Regional Office in Downtown Phoenix.

As a Correctional AA, you will work alongside correctional officers and other medical professionals who provide care to the individuals in residence. Working within a controlled environment, where security is top priority and the days are never dull, you will have various duties to keep you engaged. This is a unique position where you can make a difference to this diverse population of patients with complex medical needs.

Responsibilities

The Administrative Assistant plays a critical role in our continued mission to provide quality healthcare that protects the rights, dignity, and health of our unique patient population. Duties and responsibilities may include and not be limited to:

• Receive and route visitors and inquiries and issues to the appropriate staff
• Transmit correspondence and medical records via mail, email or fax
• Perform various clerical and administrative functions, including ordering and maintaining an inventory of supplies and sorting and distribute all mail and interoffice correspondence
• Perform bookkeeping duties, such as preparation of expense reports and maintaining petty cash and receipts
• Transmit and maintain all medical claims and all subpoenas and/or medical record requests as required
• Assist the FHA and DON with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation
• Utilization management to include processing offsite referrals, appointments, patient registrations and transport requests
• Gather and maintain documentation required for all accreditation surveys

Qualifications

Requirements / Qualifications

• High school diploma or equivalent (GED); two years college, preferred
• Ability to obtain BLS CPR Certification (AHA preferred)
• Must be proficient utilizing Microsoft Office suite of products
• Able to maintain confidentiality of all proprietary and/or confidential information
• Display integrity, professionalism and be able to adhere to a Code of Conduct and comply with all facility(s) correctional healthcare policies, procedures, and legal requirements
• Must pass the facility's criminal background check and drug screening

Physical Capabilities:

Must have the ability to stand for long periods, lift and move patients (up to 50 pounds), bend, squat, reach, push, pull, walk significant distances, and perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift.

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one!
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran

Follow Us: Instagram | Facebook | LinkedIn | Advancing Correctional Healthcare | NaphCare