Administrative Assistant

NaphCare, Inc.; Hillsboro (OR); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance starts day one

Dental and vision insurance

401(k) with company contribution

EAP services

Paid time off & holidays

Tuition assistance

Job summary

NaphCare is hiring an Administrative Assistant for the Washington County Jail in Hillsboro, OR. The role supports reception, records handling, and clerical tasks in a correctional healthcare setting.

Ideal candidates have a high school diploma or GED and clerical experience; college coursework is a plus. The position offers full-time hours with strong benefits and opportunities for growth within a mission-driven team.

Qualifications

• High School diploma or GED with 1 year clerical experience in a healthcare setting preferred.
• Receive and route visitors and inquiries to the appropriate staff.
• Transmit correspondence and medical records via mail, email or fax.
• Perform various clerical and administrative functions, including ordering and maintaining an inventory of supplies.
• Perform bookkeeping duties, such as preparation of expense reports and maintaining petty cash and receipts.
• Assist the HSA and DON with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation.
• Utilization management to include processing offsite referrals, appointments, patient registrations and transport requests.

Responsibilities

• Receive and route visitors and inquiries to the appropriate staff.
• Use Microsoft Office to organize and manage documents.
• Transmit medical records via mail, email or fax.
• Maintain inventory and supplies.
• Support recruiting, credentialing, interviews, and new hire paperwork.
• Process referrals, registrations and transport requests.

Skills

Reception experience

Healthcare familiarity

Education

High School diploma or GED

2 years college preferred

Tools

Microsoft Office

Job description

NaphCare is hiring an experienced Administrative Assistant just like you to join our team at the Washington County Jail located in Hillsboro, OR.

NaphCare is a family owned, medical technology company that has been delivering high quality healthcare to correctional facilities across the nation for over 30 years. Come join our team of over 4000 employees and growing! NaphCare pays well, offers outstanding benefits, and has an incredibly engaged corporate support team to make sure you have what you need to be truly excellent at what you do.

NaphCare partners with correctional facilities to provide proactive, patient-focused healthcare. We recognize that we serve a unique and diverse patient population, and our onsite teams take pride in bringing excellence in care to a population in great need. Be part of a world-class team of professionals who are revolutionizing correctional healthcare as you use our cutting-edge resources, including our award winning electronic operating system.

NaphCare Full Time Benefits

• Prescriptions free of charge through our health plan
• Health, dental & vision insurance that starts day one!
• Lowest Cost Benefits!
• Employment Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• On-site education
• Free Continuing Education!
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays

NaphCare has a partnership with NetCE that provides CEU/CME for our staff. NetCE uses a rigorous peer review process to ensure that all activities and content are up-to-date. This service streamlines continuing education for all NaphCare Employees to meet state specific requirements for maintaining licensing.

Position Description

• High School diploma or GED certificate with one (1) year clerical experience in a healthcare setting preferred. Minimum two (2) years college preferred
• Receive and route visitors and inquiries and issues to the appropriate staff
• Use Microsoft Office
• Transmit correspondence and medical records via mail, email or fax
• Perform various clerical and administrative functions, including ordering and maintaining an inventory of supplies
• Perform bookkeeping duties, such as preparation of expense reports and maintaining petty cash and receipts
• Assist the HSA and DON with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation
• Utilization management to include processing offsite referrals, appointments, patient registrations and transport requests

With NaphCare, you'll play a critical role in our continuing mission to be the leading provider of quality healthcare in the correctional industry. If you want a career that will make a difference, choose the company that is different.

We support your growth and internal promotion. Once hired, we encourage our employees to continue to seek opportunities for advancement and leadership.

Equal Opportunity Employer: disability/veteran

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