Red Rock Park Administrative Assistant

McKinley County, NM; Red Rock (OK); On-site; USD 33,000 - 45,000; Full time

Job summary

McKinley County Government is seeking an administrative support professional to assist the Director and the administrative team. You will perform clerical duties, greet visitors, manage inquiries, and coordinate meetings and travel for department personnel.

Responsibilities include budget monitoring, processing deposits, payroll timesheets, records maintenance, and ensuring confidentiality. The role requires strong Microsoft Office skills, organization, and the ability to work with diverse

Qualifications

• High School diploma or GED required.
• At least 1 year of related clerical/administrative experience.
• Preferred: Associate degree; 2+ years in government environment.
• Ability to manage calendars, handle confidential information.

Responsibilities

• Coordinate and perform administrative support for the department and liaise with other departments.
• Monitor and reconcile budgets and daily deposits for the Campground and park revenues.
• Greet visitors, answer inquiries, route mail and manage related correspondence.
• Prepare photocopies, PDFs/scans, and operate office equipment.
• Assist with payroll timesheets and leave records; monitor records for submission.
• Process cash/checks, prepare receipts, make deposits, and reconcile deposits.

Skills

Effective communication

Calendar management

Data entry

Customer service

Organizing

Records management

Attention to detail

Receptionist skills

Education

High School Diploma or GED

Associate's degree in Administrative Assistant or related field

Tools

Microsoft Office Suite

Job description

Definition:

The purpose of this position is to perform a wide variety of administrative, reception and office support activities to support the Director’s ability to facilitate the efficient operation within the McKinley County Governmental Organization. This is accomplished by performing general clerical duties and providing customer services to citizens and visitors. Other responsibilities include coordinating meetings, appointments, and travel for department personnel, and performing other duties as requested.

Essential Job Functions

The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties

Coordinates and performs a wide range of administrative support activities for the department and serves as a liaison with other departments and constituencies in the resolution of the day-to-day operations.

Monitors and reconciles budgets, daily deposits for the Campground, and other revenues generated by the park.

Provides administrative/clerical support for the department, such as:

• Performs a variety of typing assignments, which are sometimes confidential in nature. Data-entry, draft, edit, revise, and print letters, tables, reports, and other materials.
• Greet and direct visitors, answer inquiries concerning activities and operations of the department. Accepts, screens, and routes incoming and outgoing mail, as well as other related correspondence, as required.
• Prepares photocopies, PDFs/scan copies, facsimiles, and operates a variety of office equipment.

Proficient experience in the utilization of a computer and respective software with an emphasis in Microsoft Suite.

Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.

Coordinates meetings and appointments; requisitions supplies and maintains office inventory; prepares travel arrangements and performs other related activities as directed for department personnel.

Distributes, reviews, calculates and processes payroll timesheets; verifies account numbers; monitors sick/annual leave and other payroll-related records for the department for submission.

Assist with accepting cash/checks, prepare receipts, make daily deposits, and reconcile deposits on a regular basis.

Supervisory Controls:

Job has no responsibility for the direction or supervision of others.

Working Conditions:

Work is performed in an office setting. Work schedule may include irregular hours. Travel may be required.

Other Requirements:

The incumbent of this position must comply with the established safety guidelines of the County.

Minimum Qualifications:

• High School Diploma, or GED equivalent.
• At least one (1) year of experience directly related to the duties and responsibilities specified.

Preferred Qualifications

• Associate's degree in Administrative Assistant, Liberal Arts, General Studies, or related field.
• Two (2) years of directly related experience performing clerical and administrative support.
• Experience working in a county/local government environment.
• Experience working in a broad, diverse culture.

Knowledge, Skills, and Abilities Required

• Ability to perform simple accounting procedures.
• Knowledge of supplies, equipment, and services, ordering and inventory control.
• Records maintenance skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to maintain confidentiality of records and information.
• Word processing and/or data entry skills.
• Skill in communicating effectively, both orally and in writing.
• Skill in establishing and maintaining effective working relationships with diverse stakeholders, colleagues, and community members.
• Skill in the use of and operation of basic office equipment.
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Receptionist skills.

Certificates and Licenses:

• Must possess a valid Driver’s License at time of employment and be insurable for liability purposes; and the ability to possess a New Mexico Driver’s License within six (6) months of hiredate.

Conditions of Employment:

May be required to pass a post offer-of-employment physical examination.

Disclaimer:

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.