Recruitment Ops Manager – Remote (Worldwide)

RemoteJobsOne; New York (NY); Remote; USD 48,000 - 76,000; Full time

Job summary

RemoteJobsOne is seeking a Recruitment Ops Manager to optimize recruitment operations end-to-end. This fully remote role balances flexible work across 55 countries with in-person recruiting events in San Francisco, helping build strong talent pipelines.

You will own day-to-day hiring workflows, coordinate with hiring managers and candidates, manage communications, and drive efficient, scalable processes across candidate tracking and documentation.

Qualifications

• Experience in operations, talent acquisition, or a similar role.
• Understanding of candidate sourcing and recruitment processes.
• Exceptional self-management in remote settings.
• Strong stakeholder communication with hiring managers and candidates.
• Proficiency with ATS, CRM, and recruitment software.
• Meticulous candidate recordkeeping and documentation.
• Ability to thrive in a fast-paced environment with multiple priorities.
• Based in or near San Francisco to attend regular in-person events.

Responsibilities

• Own day-to-day recruitment operations, ensuring smooth candidate tracking, timely follow-ups, reminders, and momentum in hiring workflows.
• Coordinate with hiring managers and candidates to manage next steps, interview scheduling, feedback collection, and closure actions.
• Manage all candidate communications, including introductions, scheduling, updates, and follow-ups for a seamless candidate experience.
• Maintain accurate records of candidate statuses, pipeline stages, and all recruiting documentation for up-to-date reporting.
• Support standard recruiting activities, such as job postings, proactive sourcing, candidate outreach, and initial screening.
• Continuously improve recruiting workflows, tracking systems, and operational processes for efficiency.
• Attend and represent the company at recruiting events in San Francisco roughly every two weeks, with potential to increase.

Tools

ATS/CRM software

Job description

This is a fully remote position, open to candidates based in 55 countries, including United States, United Kingdom, Canada, Germany, India, France, Netherlands, Singapore.

Pay:

$35–$55/hr

Job Title:

Recruitment Ops Manager

Job Type:

Full-time

Location:

Remote - (SF based)

Job Summary:

Join our team as a Recruitment Ops Manager, where you'll play a pivotal role in optimizing and driving recruitment operations from end to end. This position combines remote work flexibility with an exciting opportunity to represent the company at in-person events in San Francisco, building relationships and enhancing talent pipelines.

Key Responsibilities:

• Own day-to-day recruitment operations, ensuring smooth candidate tracking, timely follow-ups, reminders, and momentum in hiring workflows.
• Coordinate with hiring managers and candidates to manage next steps, facilitate interviews, collect feedback, and drive outstanding actions to closure.
• Manage all candidate communications, including introductions, interview scheduling, updates, and follow-ups, ensuring a seamless candidate experience.
• Maintain accurate records of candidate statuses, pipeline stages, and all recruiting documentation for up-to-date tracking and reporting.
• Support standard recruiting activities, such as job postings, proactive sourcing, candidate outreach, and initial screening.
• Continuously improve recruiting workflows, tracking systems, and operational processes to maximize efficiency and effectiveness.
• Attend and represent the company at recruiting events in San Francisco approximately every two weeks (with potential to increase to weekly), helping turn new connections into active candidate pipelines.

Required Skills and Qualifications:

• Experience in operations, talent acquisition, or a similar role.
• General understanding of candidate sourcing and recruitment processes.
• Exceptional self-management skills, especially in remote work settings.
• Strong stakeholder communication abilities with demonstrated experience collaborating with hiring managers and candidates.
• Proficiency in using applicant tracking systems (ATS), CRM tools, and recruitment software.
• Meticulous attention to detail in candidate recordkeeping and process documentation.
• Ability to thrive in a fast-paced environment, juggling multiple priorities and shifting demands.
• Based in or near San Francisco to easily attend regular in-person recruiting events.

Preferred Qualifications:

• Experience representing companies at networking events, career fairs, or industry meetups.
• Familiarity with recruiting operations for high-growth tech companies or startups.