Recruitment Operations Specialist

A&O Shearman; New York (NY); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Discretionary bonus

Paid leave

Life insurance

Health insurance

Disability insurance

401(k) plan

Job summary

A&O Shearman is hiring a Recruitment Administration Assistant to support the U.S. Recruitment team in New York. The role covers recruitment scheduling, candidate records, and onboarding documentation, reporting to the Director, Attorney & Staff Recruitment.

You will collaborate with U.S. HR and Business Teams, manage logistics for interviews, prepare schedules and letters, and assist with special projects while maintaining confidentiality.

Qualifications

• Bachelor's degree required.
• Proficiency with Microsoft Word, Excel and Adobe.
• Outstanding communication and interpersonal skills.
• Demonstrated ability to work well with others.
• Excellent organizational skills with high attention to detail.
• Strong judgment and ability to handle highly confidential information.
• Flexibility to work overtime as necessary.

Responsibilities

• Support recruitment activities for U.S. candidates, coordinating interviews and schedules.
• Maintain candidate records and recruitment systems and draft offer letters.
• Assist onboarding: collect documents, prepare payroll packets and IT setup materials.
• Engage with third-party vendors and maintain background checks and onboarding documents.

Skills

Communication skills

Interpersonal skills

Organizational skills

Discretion/confidentiality

Teamwork

Overtime flexibility

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Adobe

Job description

A&O Shearman is hiring a Recruitment Administration Assistant to support the U.S. Recruitment team in New York. The role covers recruitment scheduling, candidate records, and onboarding documentation, reporting to the Director, Attorney & Staff Recruitment.

You will collaborate with U.S. HR and Business Teams, manage logistics for interviews, prepare schedules and letters, and assist with special projects while maintaining confidentiality.