Recruitment Coordinator – Early Careers & Campus (Rolls-Royce)

Alexander Mann Solutions (HK) Limited; Indiana; On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Growth opportunities

Employee Resource Groups

Volunteer day

Pay transparency

Job summary

AMS is seeking a detail-oriented Coordinator to support Early Careers & Campus recruitment activities. This role will schedule interviews via Microsoft Teams, maintain candidate records in Workday, and ensure all documentation is complete and up to date.

You will handle background checks, relocation logistics, travel arrangements, and rehiring paperwork, while adhering to SLAs and established processes. The position requires strong organization, communication, and ATS familiarity in a fast-paced

Qualifications

• Detail-oriented and accurate with data.
• Strong organizational and time-management skills.
• Able to manage repetitive administrative tasks.
• Process-driven mindset with ability to follow procedures.
• Experience with Workday or another ATS.

Responsibilities

• Schedule interviews through Microsoft Teams, coordinating availability across candidates, recruiters, and hiring managers.
• Maintain accurate candidate records, update Workday ATS, and ensure all recruitment documentation is complete and up to date.
• Process rehire paperwork and support completion of required candidate documentation.
• Coordinate background checks and follow up on outstanding requirements to ensure timely completion.
• Assist with preparing and coordinating relocation packages for eligible candidates.
• Arrange candidate travel and manage related logistics in accordance with established procedures.
• Follow established recruitment processes, SOPs, and compliance requirements.
• Monitor deadlines, track outstanding actions, and ensure tasks are completed within SLAs.
• Maintain candidate checklists, trackers, and recruitment documentation.
• Identify discrepancies, resolve administrative issues, and escalate complex cases when necessary.
• Build strong relationships with recruiters, candidates, hiring managers, vendors, and other stakeholders.
• Provide timely updates and respond to recruitment-related queries professionally.
• Coordinate multiple requests simultaneously while maintaining organization and service.
• Contribute to team initiatives and process improvement.

Skills

Attention to detail

Organizational skills

Time-management

Process-driven

Prioritization

Microsoft Office

Microsoft Teams

Communication skills

Workday

Recruitment coordination

Tools

Workday

MS Teams

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

We are seeking a detail-oriented, organized, and process-driven Coordinator to support Early Careers & Campus recruitment activities. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and is comfortable managing repetitive administrative tasks while maintaining a high level of accuracy.

The Coordinator will provide essential operational support to recruiters, helping ensure a smooth and efficient recruitment process. Responsibilities include interview scheduling, candidate documentation, background checks, travel arrangements, rehire paperwork, and relocation coordination. The successful candidate will be comfortable working with applicant tracking systems (ATS), particularly Workday, and managing multiple tasks in accordance with established processes and service-level agreements (SLAs).

Key Accountabilities

Recruitment Coordination & Administrative Support

Support recruiters throughout the recruitment lifecycle by managing administrative tasks and coordinating recruitment activities.

Schedule interviews through Microsoft Teams, coordinating availability across candidates, recruiters, and hiring managers.

Maintain accurate candidate records, update Workday ATS, and ensure all recruitment documentation is complete and up to date.

Process rehire paperwork and support the completion of required candidate documentation.

Coordinate background checks and follow up on outstanding requirements to ensure timely completion.

Assist with preparing and coordinating relocation packages for eligible candidates.

Arrange candidate travel and manage related logistics in accordance with established procedures.

Process & Documentation Management

Follow established recruitment processes, standard operating procedures, and compliance requirements.

Manage repetitive, detail-oriented tasks while maintaining accuracy and consistency.

Monitor deadlines, track outstanding actions, and ensure tasks are completed within agreed SLAs.

Maintain candidate checklists, trackers, and recruitment documentation.

Identify discrepancies, resolve administrative issues, and escalated complex cases when necessary.

Stakeholder Management & Collaboration

Build strong working relationships with recruiters, candidates, hiring managers, vendors, and other stakeholders.

Provide timely updates and respond to recruitment-related queries professionally.

Coordinate multiple requests simultaneously while maintaining a high level of organization and service.

Contribute to team initiatives and continuous process improvement.

Skills & Requirements

Strong attention to detail and commitment to data accuracy.

Excellent organizational and time-management skills.

Ability to manage repetitive administrative tasks consistently and accurately.

A process-driven mindset with the ability to follow established procedures.

Strong ability to prioritize competing tasks and meet strict deadlines.

Proficiency in Microsoft Office and Microsoft Teams.

Strong written and verbal communication skills.

Ability to work effectively in a fast-paced, deadline-driven environment.

Previous experience in recruitment coordination, HR administration, or operational support.

Experience using Workday or another applicant tracking system (ATS).

Experience coordinating interviews, background checks, rehire documentation, travel arrangements, or relocation packages.

Experience managing candidate records, trackers, and confidential documentation.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is 42,000 USD to 55,300 USD,plus applicable benefits.

Benefits Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [emailprotected] or make a member of our Talent Acquisition team aware at any time.