Recruitment Coordinator – Early Careers & Campus

AMS; New York (NY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical/Rx

Dental

Vision

401(k)

Paid Holidays/Vacation/Sick Time

Performance Bonus

Volunteer day

Job summary

AMS is seeking a highly organized Early Careers & Campus Coordinator to support recruitment activities, campus events, and internship programs within a fast-paced environment. This role will coordinate interview logistics and manage administrative tasks across the recruitment lifecycle.

You will collaborate with recruiters, hiring managers, candidates, vendors and stakeholders to ensure a smooth experience and timely updates, while meeting SLAs and handling a high volume of interviews.

Qualifications

• Experience or demonstrated capability in event planning, logistics coordination, or administrative support.
• Strong organizational and time-management skills to handle multiple priorities.
• Ability to work in a fast-paced, high-volume environment with accuracy.
• Excellent written and verbal communication; collaboration with stakeholders.

Responsibilities

• Coordinate recruitment lifecycle activities, including scheduling and onboarding.
• Manage high volumes of interviews and maintain ATS records to reflect updates.
• Plan campus recruitment events and internship programs with internal teams.
• Provide administrative support, reporting, and data maintenance.

Skills

Event planning

Logistics coordination

Administrative support

Time management

Attention to detail

Communication skills

MS Office

Problem-solving

Stakeholder collaboration

Tools

ATS

Interview scheduling tools

Recruitment reporting tools

Job description

About Us

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

The Role

We are seeking a highly organized, detail-oriented, and proactive Early Careers & Campus Coordinator to support recruitment activities, campus events, and internship programs within a fast-paced, deadline-driven environment.

This role plays an essential part in delivering effective early careers talent attraction strategies by supporting recruiters, coordinating interview logistics, planning recruitment events, and managing administrative activities throughout the recruitment lifecycle.

The successful candidate will collaborate closely with recruiters, hiring managers, candidates, vendors, and other stakeholders to ensure a seamless recruitment experience. This position requires strong organizational skills, attention to detail, the ability to manage competing priorities, and the confidence to coordinate a high volume of interviews while meeting established service-level agreements (SLAs).

Key Accountabilities

Recruitment Coordination & Interview Management

• Support recruiters throughout the recruitment lifecycle, including application screening, requisition management, candidate disposition, interview scheduling, and offer and onboarding coordination.
• Coordinate a high volume of interviews, potentially supporting approximately 1,000 interviews across early careers and campus recruitment activities.
• Manage candidate checklists, maintain accurate applicant tracking system (ATS) records, and ensure timely updates throughout the hiring process.
• Respond to candidate inquiries, provide process updates, and help ensure a positive candidate experience.
• Prepare and issue offer letters in accordance with established processes and deadlines.

Campus Events & Internship Programs

• Support the planning, coordination, and execution of campus recruitment events, including event logistics, scheduling, communications, and stakeholder coordination.
• Assist with the coordination and administration of internship programs and early careers recruitment initiatives.
• Collaborate with recruiters and internal stakeholders to support campus hiring activities and talent attraction strategies.
• Help ensure recruitment events and internship activities run smoothly and meet established timelines.

Administrative & Operational Support

• Manage day-to-day recruitment administration, including documentation, candidate tracking, reporting, and data maintenance.
• Prepare and contribute to daily, weekly, monthly, and quarterly reports, ensuring accuracy and timely completion.
• Manage incoming queries, resolve issues within the scope of responsibility, and elevate more complex matters when required.
• Maintain compliance with recruitment policies, procedures, and mandatory training requirements.
• Identify opportunities to improve processes and contribute to continuous improvement initiatives.

Stakeholder Management & Collaboration

• Build and maintain effective working relationships with recruiters, hiring managers, candidates, vendors, and other stakeholders.
• Keep stakeholders informed of recruitment progress, timelines, and relevant process updates.
• Collaborate with the broader recruitment team to manage competing priorities and deliver consistent service in a fast-paced environment.

Skills & Requirements

• Experience or demonstrated capability in event planning, logistics coordination, or administrative support.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Ability to work effectively in a fast-paced, high-volume environment.
• Excellent attention to detail and commitment to data accuracy.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with recruiters and multiple stakeholders.
• Proficiency in Microsoft Office and the ability to learn new systems and tools quickly.
• A proactive, solutions-oriented approach to problem-solving.
• Previous experience in recruitment coordination, talent acquisition, or HR administration.
• Experience supporting internship programs, early careers recruitment, or campus hiring initiatives.
• Previous customer service experience.
• Familiarity with applicant tracking systems (ATS), interview scheduling tools, and recruitment reporting.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is 48,300 USD to 63,600 USD, plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

Benefits Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.