Event Coordinator

King & Bishop; Waltham (MA); On-site; USD 52,000 - 72,000; Full time

Job summary

King & Bishop in Waltham, MA, is seeking an University Recruiting Events Coordinator to manage campus engagement and related activities.

You will coordinate career fairs, information sessions, networking events, and other university recruiting activities, while handling registrations, travel arrangements, and calendars.

Strong organizational, communication, and multitasking skills are essential to support the Talent Acquisition team and improve candidate pipelines.

Qualifications

• 2+ years of experience coordinating university recruiting events.
• Exceptional organization and follow-through skills.
• Strong written and verbal communication with university reps.
• Ability to manage multiple events and priorities in a fast-paced environment.
• Experience with ATS and MS Office; Greenhouse and Handshake preferred.

Responsibilities

• Coordinate university recruiting events including career fairs, information sessions, networking events, and other undergraduate and graduate recruiting activities.
• Coordinate event logistics, including registrations, scheduling, travel arrangements, shipping materials, and event calendars.
• Support the Talent Acquisition team and hiring managers with university outreach activities and recruiting initiatives.
• Assist with scheduling information sessions, technical presentations, and other university recruiting activities.
• Manage internship, co-op, and entry-level postings on university career sites and Handshake.
• Track university recruiting activities, event participation, and candidate pipelines to support reporting and continuous improvement.
• Coordinate with Marketing and Talent Acquisition to ensure recruitment materials, promotional items, and event communications are prepared for campus events.
• Coordinate employee participation in campus events by scheduling attendees, communicating event details, preparing recruiting materials, and providing logistical support.
• Maintain the university recruiting calendar and assist with planning recruiting activities throughout the academic year.

Skills

Event coordination

Project management

Communication

Attention to detail

Tools

Microsoft Office

Greenhouse ATS

Handshake ATS

Job description

9am-5:30pm

What You'll Do:

• Coordinate university recruiting events, including career fairs, information sessions, networking events, and other undergraduate and graduate recruiting activities.
• Coordinate event logistics, including registrations, scheduling, travel arrangements, shipping materials, and event calendars.
• Support the Talent Acquisition team and hiring managers with university outreach activities and recruiting initiatives.
• Assist with scheduling information sessions, technical presentations, and other university recruiting activities.
• Manage internship, co-op, and entry-level job postings on university career sites and Handshake.
• Track university recruiting activities, event participation, and candidate pipelines to support reporting and continuous improvement.
• Coordinate with Marketing and Talent Acquisition to ensure recruitment materials, promotional items, and event communications are prepared for campus events.
• Coordinate employee participation in campus events by scheduling attendees, communicating event details, preparing recruiting materials, and providing logistical support.
• Maintain the university recruiting calendar and assist with planning recruiting activities throughout the academic year.

What You'll Need:

• 2+ years of experience in event coordination, tradeshow coordination, or coordination for college/university recruiting
• Exceptional organization, project management, and follow-through skills are essential to this role.
• Strong written and verbal communication skills with the ability to interact professionally with university representatives and attendees.
• Ability to thrive in a fast-paced environment while managing multiple events, schedules, and competing priorities.
• Proficiency with Microsoft Office and experience using an applicant tracking system (ATS) is required; experience with Greenhouse and Handshake is preferred.
• Strong attention to detail with the ability to coordinate multiple projects simultaneously while maintaining accuracy.
• Excellent customer service and interpersonal skills with a collaborative, team-oriented approach.