Recruitment Coordinator

ModMed; United States; On-site; USD 52,000 - 72,000; Full time

Job summary

ModMed, headquartered in Boca Raton, Florida with a global footprint, is redefining healthcare through AI-enabled, doctor-led software solutions. We are seeking a dynamic Recruiting Coordinator to optimize hiring operations and candidate journeys across multiple teams.

In this role, you will master interview scheduling, ensure smooth logistics, and maintain exceptional candidate experiences while collaborating with recruiters, HR, and IT to drive efficient hiring processes.

Qualifications

• 1–4 years of Recruiting Coordinator or similar experience.
• Experience in high-volume administrative roles; tech industry preferred.
• Strong organizational skills with obsessive attention to detail.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Master the Schedule: Coordinate high-volume, complex interview schedules across multiple time zones.
• Own the Details: Confirm logistical details and serve as primary contact for candidate inquiries.
• Be the Ultimate Host: Maintain timely, professional candidate communications.
• Guard the Data: Ensure data integrity in the ATS.
• Partner for Success: Collaborate with recruiters and hiring managers to understand hiring priorities.
• Step Up: Support ad-hoc projects, recruiting events, and reporting.

Skills

Operational excellence

Attention to detail

Candidate engagement

Collaboration

Job description

At ModMed, we’re not just building software—we’re reimagining the healthcare experience. Founded in 2010 by a practicing physician and a successful tech entrepreneur, we took a radically different approach: we hired doctors and taught them how to code. This "for doctors, by doctors" philosophy has allowed us to create an AI-enabled, specialty-specific cloud platform that places patients at the center of care.

A Culture of Excellence

When you join ModMed, you’re joining an award-winning team recognized for innovation and employee satisfaction. From our global headquarters in Boca Raton, Florida, and extensive employee base in Hyderabad, India, we are a team of 4,500+ passionate problem-solvers on a mission to increase medical practice success and improve patient outcomes:

• 2026 Top Place to Work and 2026 Great Places to Work
• 2025 Globee Business Awards: Gold Globee for “Technology Team of the Year”
• 2025 Black Book Awards: Ranked #1 EHR in 11 Specialties
• Florida Venture Forum: Venture-Backed Company of the Year

We are growing fast, thinking big, and we are just getting started.

Ready to modernize medicine with us?

The Opportunity:

We are looking for a dynamic, detail-obsessed Recruiting Coordinator to be the operational powerhouse behind our hiring process! If you love solving complex scheduling puzzles, creating memorable candidate journeys, and collaborating with passionate teams, this is the role for you.

Who You Are:

• Operational Excellence: You don't just follow processes; you elevate them. You are always looking for ways to drive efficiency and ensure smooth, predictable hiring workflows.
• Meticulous Attention to Detail: You have an obsessive eye for accuracy. From scheduling logistics to documentation and data management, nothing slips through the cracks on your watch.
• Candidate Engagement: You believe every interaction matters. You create a welcoming, positive, and unforgettable experience for all candidates, from their very first contact all the way through to onboarding.
• Ultimate Collaboration: You are a true team player. You work effectively with recruiters, hiring managers, and cross-functional teams (like HR and IT) to keep the hiring train perfectly aligned and on track.

What You’ll Be Doing:

Interview Scheduling and Logistics

• Master the Schedule: Coordinate high-volume, complex interview schedules (both virtual and in-person) across multiple time zones. You'll skillfully navigate candidate negotiations and calendar Tetris!
• Own the Details: Manage and confirm all logistical details, send crystal-clear interview confirmations, and serve as the primary, welcoming point of contact for candidate inquiries.

Candidate Experience

• Be the Ultimate Host: Maintain timely, professional communication with candidates, ensuring they feel supported, informed, and completely excited about the opportunity.
• Listen and Improve: Gather and track candidate feedback, proactively addressing any issues to maintain a consistently high-touch, positive experience.

Process and Systems Management

• Guard the Data: Ensure absolute data integrity by accurately inputting, updating, and maintaining candidate information within our Applicant Tracking System (ATS). (Bonus points if you have experience with Greenhouse, Lever, or Workday!)
• Innovate: Identify opportunities to streamline our existing processes and actively contribute to building our recruiting operational standards.
• Partner for Success: Work closely with recruiters and hiring managers to gain a deep understanding of their hiring priorities and capacity.
• Drive the Decision: Coordinate interview team debrief sessions and manage follow-up communications to facilitate swift, timely hiring decisions.
• Step Up: Assist with exciting ad-hoc projects, recruiting events, and reporting as needed!

What You Bring to the Table (Skills & Requirements)

• Experience: 1–4 years crushing it as a Recruiting Coordinator, HR Coordinator, or in a high-volume administrative support role (experience in the technology industry is highly preferred!).
• Organization: Exceptional organizational skills paired with an obsessive attention to detail.
• Agility: A demonstrated ability to seamlessly manage multiple priorities simultaneously in a fast-paced, high-pressure environment.
• Communication: Excellent written and verbal communication skills; you feel right at home interacting confidently with candidates and stakeholders at all levels.