Recruitment Coordinator

Insight Global; Tempe (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA

FSA

DCFSA

401k with employer match

Paid time off

Job summary

Insight Global in Tempe, AZ seeks a highly organized onboarding coordinator to manage a high volume of temporary hires weekly, overseeing the candidate journey from placement confirmation through first day. You will ensure timely enrollment in NEO and completion of background checks, while maintaining data confidentiality.

The role emphasizes process discipline, accuracy, and pace, delivering consistent weekly throughput and partnering with Recruiting Operations to refine SOPs for scalable

Qualifications

• 1-3 years in high-volume onboarding, staffing or HR operations.
• Experience processing large numbers of candidates or employees weekly/biweekly.
• Proficiency with MS Office Suite required.
• Experience with iCIMS or similar ATS; LMS/NEO is a plus.
• Bilingual English/Spanish a plus.

Responsibilities

• Manage onboarding of a high volume of temporary employees weekly.
• Own the candidate journey from placement to first day and ensure enrollment in NEO.
• Track background checks, drug screens and pre-employment requirements at scale.
• Enroll every temp hire into NEO and escalate incomplete enrollments.
• Coordinate I-9s and onboarding docs for weekly cohorts; batch when possible.
• Track weekly throughput metrics and report cohort size and start times.
• Identify bottlenecks and push for process improvements over time.
• Collaborate with Recruiting Ops to standardize the onboarding SOP.
• Ensure smooth handoff with staffing/hiring teams at start date.
• Maintain strict confidentiality and manage multiple cohorts with deadlines.

Skills

MS Office Suite

iCIMS

NEO onboarding platform

Bilingual English Spanish

Education

Bachelor's degree preferred

High School diploma or GED equivalence required

Tools

iCIMS ATS

NEO onboarding platform

Job description

• Bachelor's degree preferred. High School diploma or GED equivalence required.
• 1-3 years of experience in high-volume onboarding, staffing/temp coordination, HR operations, or a similar administrative role.
• Experience processing high volumes of candidates or employees on a recurring cadence (weekly/biweekly) strongly preferred.
• Proficiency with MS Office Suite required
• Experience with iCIMS or similar ATS preferred experience with an LMS or onboarding platform (NEO) as a plus.
• Bilingual English Spanish a plus.

Job Description:

We are seeking a highly organized, process-driven coordinator to manage the onboarding of a high volume of temporary employees each week. This individual owns the temp candidate journey from placement confirmation through first day, processing new hires efficiently and accurately at scale and ensuring every temp is fully enrolled in and completes NEO before start. The ideal candidate thrives on repetition done right, moves fast without sacrificing accuracy, and is energized by hitting weekly throughput targets rather than managing a small number of high-touch relationships.

Responsibilities:

• Process a high volume of temporary hires weekly (approximately 200 per week), ensuring no candidate falls through the cracks during onboarding.
• Manage weekly onboarding cohorts from placement confirmation through first day, on a consistent weekly cadence.
• Initiate, track, and clear background checks, drug screens, and all pre-employment requirements at volume.
• Enroll every temp hire into NEO and track completion status through to first day; **escalate** incomplete enrollments before start date.
• Coordinate I-9s and all onboarding documentation for weekly cohorts, batching where possible for efficiency.
• Track and report weekly throughput metrics: cohort size, offer-to-start time, NEO completion rate, and drop-off points.
• Identify bottlenecks in the weekly processing pipeline and bring forward fixes - this role should get faster and cleaner over time, not just repeat the same steps.
• Partner with Recruiting Operations to refine and standardize the weekly temp onboarding SOP.
• Partner with staffing/hiring teams to ensure a clean handoff at the start date.
• Must be comfortable with repetitive, high-volume administrative work without losing attention to detail.
• Must be able to manage multiple weekly cohorts and deadlines simultaneously.
• Must maintain strict confidentiality of candidate and employee information.
• Must be able to work independently and take ownership of weekly throughput outcomes.
• Other duties as assigned.

Benefits packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law