Recruiting Operations Coordinator

Standard Template Labs; New York (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

On-site workspace in Midtown Manhattan

Competitive compensation

Equity and benefits

Job summary

Standard Template Labs is seeking a Recruiting Operations Coordinator to optimize how we hire. This high-ownership, full-cycle role includes interview scheduling, ATS hygiene, agency tracking, and job description upkeep, keeping candidates, recruiters, and hiring managers moving smoothly through every step of the process.

You will own scheduling, keep Ashby clean, track outside agencies, partner with internal recruiters on sourcing and postings, and maintain job descriptions across Ashby,

Qualifications

• 1–3 years in recruiting coordination or a similarly detail-heavy role.
• Hands-on experience with Ashby or a comparable ATS.
• Clear, professional written and verbal communication.
• Proficiency with Google Workspace and quick to learn new tools.

Responsibilities

• Own end-to-end interview scheduling and logistics across candidates, recruiters, hiring managers, and interview panels.
• Keep Ashby clean and current: pipeline stages, scorecards, requisitions, and scheduling notes.
• Track progress with outside staffing and search agencies.
• Partner with internal recruiters on talent attraction: sourcing support, job postings, and candidate communications.
• Draft, update, and maintain job descriptions across Ashby, LinkedIn, and the careers page.
• Organize recruiting files in Google Drive for easy access.
• Run recurring recruiting reports for leadership visibility.
• Coordinate recruiting events, onsite interview days, and candidate travel logistics.
• Support all recruiting needs as the company grows.

Skills

Attention to detail

Communication

Organization

Tools

Ashby ATS

Google Workspace

Job description

Standard Template Labs is an AI-native, seed stage startup reimagining the future of IT Service and Configuration Management. Backed by leading investors, we're leveraging AI, graph-based architecture, and exceptional design to transform how enterprises manage and engage with their technology ecosystems.

About the Role

We're hiring a Recruiting Operations Coordinator to support how STLabs hires. This is a high-ownership, full-cycle coordination role: you'll own everything from interview scheduling and ATS hygiene to agency tracking and job description upkeep, keeping candidates, recruiters, and hiring managers moving smoothly through every step of the process.

Responsibilities

• Own end-to-end interview scheduling and logistics across candidates, recruiters, hiring managers, and interview panels - everyone always knows where to be and when.
• Keep Ashby (ATS) clean and current: pipeline stages, scorecards, requisitions, and scheduling notes, so the data is trustworthy the moment anyone needs it.
• Track progress with outside staffing and search agencies - submissions, feedback loops, and timelines.
• Partner closely with internal recruiters on talent attraction: sourcing support, job postings, and candidate communications.
• Draft, update, and maintain job descriptions in partnership with hiring managers, keeping every posting current across Ashby, LinkedIn, and the careers page.
• Organize and maintain recruiting files in Google Drive so the whole team can find what they need without asking you first.
• Run recurring recruiting reports - pipeline health, time-to-fill, scheduling SLAs - so leadership always has real visibility.
• Coordinate recruiting events, onsite interview days, and candidate travel logistics.
• Support all of recruiting, broadly - this is an early-stage company, and the role expands to whatever the function needs next.

Qualifications

• 1-3 years in recruiting coordination, recruiting operations, or a similarly detail-heavy role - startup or high-growth experience strongly preferred.
• Hands-on experience with Ashby, or a comparable ATS.
• You keep a dozen moving parts straight without dropping one, and you can point to a specific time you did.
• Clear, professional written and verbal communication .
• Proficiency with Google Workspace and general comfort picking up new tools fast.

Bonus

• Experience supporting technical or engineering recruiting specifically.
• Some exposure to sourcing or candidate outreach.
• Experience at a company under ~100 employees, where you helped build the recruiting function rather than just operate inside one.

What We Offer

• Competitive compensation, equity, and benefits package.
• On-site collaborative workspace in Midtown, Manhattan, alongside the founding team.

Compensation

The reasonably estimated yearly salary for this role is: $65,000 - $80,000 USD.

Equal Opportunity

As an equal opportunity employer, we don't tolerate discrimination or harassment of any kind. Whether that's based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.