Recruitment and Training Coordinator
Linn-Benton Comunity Clg-Santiam
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Benefits offered by this job
Job summary
Linn-Benton Community College is seeking a Recruitment Systems Administrator to manage the ATS, oversee recruitment activities, and support onboarding and training for faculty, staff, and student positions.
The role requires strong technical, analytical, and communication skills to train users, maintain confidential records, and collaborate with hiring managers to optimize the recruitment process.
Qualifications
- Requires experience administering an applicant tracking system (ATS) and coordinating recruitment.
- Experience developing interview questions, screening tools, and reference checks.
- Ability to manage onboarding, training, and data reporting within HR processes.
Responsibilities
- Serve as system administrator for the ATS and oversee system updates and enhancements.
- Support hiring managers and search committees through the recruitment process and provide screening guidance.
- Post positions on the ATS and review applications for minimum qualifications.
- Provide access to qualified applications to supervisors and maintain workflow dispositions.
- Maintain recruitment records per Oregon law and generate monthly applicant data reports.
- Coordinate campus outreach and external engagement for recruitment activities.
Skills
Education
Tools
Job description
This position supports the fulfillment of the College’s mission, values, and strategic goals by providing specialized support in administering recruitment and hiring processes for all full-time, part-time, and student positions. Serves as the system administrator for the College’s Applicant Tracking System ( ATS ) and provides technical assistance to job applicants and administrative users. Organizes and facilitates New Employee Orientations, and assists in administering other HR functions including employee onboarding and training.
- Serve as the system administrator for the College’s Applicant Tracking System ( ATS ) reviewing daily operations of the system, and making updates when necessary. Work with the system vendor to design, test, and implement system updates, processing changes, job postings and application form improvements, and troubleshooting technical difficulties. Coordinate the implementation of additional PeopleAdmin products, as needed.
- Track and provide direct support to hiring managers and search committees throughout the entire recruitment process. Provide information on screening procedures, reference checks, etc. Assist with developing interview questions and screening/rating tools.
- Responsible for posting all positions on the ATS timely and accurately.
- Review employment application materials to determine if they meet minimum qualifications.
- Provide electronic access of qualified applications to hiring supervisors and guest users within established timelines. Update workflow dispositions of applications.
- Maintain partnership with current advertising entities. Make recommendations for additional external advertising opportunities, as needed. Ensure all recruitment advertising charges are correct and billed to the appropriate department.
- Responsible for retaining recruitment records as established by Oregon Law; responsible for purging recruitment records after the required retention period has been met.
- Provide statistical reports on applicant data on a monthly basis.
- Provide assistance with the ATS through in-person, telephone and email contacts, including responding to system access problems, error messages, and document attachment issues. Work with system vendors for troubleshooting applicant issues as needed.
- Coordinate external engagement efforts through campus outreach, social media, tabling at job/career fairs, and by building and maintaining strong partnerships with local high schools.
- Schedule and facilitate New Employee Orientation for all newly hired contracted faculty and staff.
- Schedule and facilitate Search Chair Training, Hiring Supervisor Training, and other related recruitment training.
- Assist Human Resources managers with the development and implementation of college-wide training.
- In collaboration with the department of Impact & Engagement, develop, coordinate, and facilitate monthly training sessions for exempt employees.
- Prepare salary placements for management positions; prepare official offer letters for all contracted new hires.
- Develop and maintain onboarding data for newly contracted employees throughout their first year of employment, tracking outcomes and reporting findings to HR managers.
- Support entering new or returning employees in Banner as needed.
- Provide back‑up coverage for shared receptionist duties, including providing information and assistance via telephone, face‑to‑face, and e‑mail on various matters requiring detailed knowledge of rules, procedures, policies, precedents, and other employment practices.
- Other duties as assigned.
Work is generally performed in an office environment with frequent interruptions. There is minimal exposure to health or safety hazards. Position is subject to pressures and periodic stress due to time constraints and deadlines. Considerable use of a computer requires long periods of sitting at a desk. Occasional travel is required.
Education and Experience:
Position requires an Associates Degree with four years of related experience, or a Bachelor’s degree with two years of related experience.
Requires a high level of technical and analytical skills. Knowledge of office methods and practices, including filing systems, strong record‑keeping. Requires the ability to administer an online system such as the applicant tracking system, including system updates and testing. Must have good word processing, database, and spreadsheet skills. Must have good writing and math skills. Requires the ability to communicate technical information to non‑technical users. Must be able to deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and sensitivity, in person and over the phone. Requires the ability to train employees at all levels within the College in the use of the ATS . Must be able to maintain confidentiality. Requires the ability to interpret, apply, and explain pertinent laws, regulations, and policies relating to employment and recruitment. Must be able to work effectively under pressure, analyze situations accurately, develop an effective course of action, and organize and prioritize a wide range of duties to meet required schedules and timelines. Must demonstrate strong presentation skills, including the ability to communicate information clearly and confidently. Must be able to work respectfully with people from all backgrounds, cultures, ethnicities, and perspectives with diplomacy, friendliness, poise, and confidence. Must be able to work effectively with situations requiring clarity, empathy, and discretion.
Employment Requirement Criminal Background Check - C4
LBCC is committed to the principles of Oregon Pay Equity. Management/Exempt starting salaries typically fall below mid-point of the range and are dependent on experience. The 2026-27 starting salary range for this position is $60,863 – $82,344 for a 248-day schedule.
If you are the successful candidate, you will be given the opportunity to present a “Curriculum Vitae” or “Long-Form” resume. Details from this resume will be used to perform a salary regression analysis. Based on the direct and/or indirect experience provided, the salary regression analysis will be calculated to place you in relation to others at the college with a similar level of experience and responsibility.
It is vital that on the long‑form resume you include dates for each position held in a “MM/ YYYY – MM/YYYY” format, and include whether positions were at a full‑time or part‑time appointment. If the position was a part‑time appointment, please indicate the number of hours worked on average each week.
- Medical Insurance for employees and their dependents
- Vision Insurance for employees and their dependents
- Dental Insurance for employees and their dependents
- 12 paid holidays per year
- 8 Hours of Sick Leave accrued per month
- On‑Site Discounted Childcare
- Free tuition for employees and their dependents
- $2400 Employer paid contribution annually to a tax sheltered annuity
- PERS (Public Employees Retirement) eligibility, with LBCC paying the 6% employee contribution
- Professional Development Funds
- Free use of on‑site fitness center
- As a condition of employment, all new employees are required to be compensated via direct deposit.
- Offers of employment are contingent on the applicant having Oregon residency at the time work commences.
- Employment is subject to completion of a post‑offer criminal background check.
- Linn-Benton Community College does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s Form I‑9 confirming authorization to work in the United States of America.
Linn‑Benton Community College is a Fair Chance employer committed to inclusive hiring practices.
We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job‑related pre‑employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre‑employment check process, please reach out to Human Resources at mcerch@linnbenton.edu
LBCC is an Equal Opportunity Educator and Employer.
Posting Number:
Posting Number: 0601403-C
Posting Date:
Posting Date: 10/12/2026
Closing Date:
Closing Date: 11/01/2026
Required fields are indicated with an asterisk (*).
- * The College is unable to support employment‑based visa sponsorship (e.g., H‑1B). Will you now or in the future require sponsorship for a work visa?
- Yes - I will need future work sponsorship for a work visa
- No - I will not need future work sponsorship for a work visa
- * LBCC requires all employees to maintain a primary physical residence within the State of Oregon. Remote work is not available to individuals residing outside Oregon. If you are currently located out-of-state, are you willing to relocate to Oregon before your work assignment begins?
- I am currently a resident of the State of Oregon
- Yes - I am willing to relocate to the State of Oregon if I am offered the position
- No - I am only interested in remote work
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