Recruitment and Training Coordinator
Linn-Benton Community College
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Benefits offered by this job
Job summary
Linn-Benton Community College is seeking an HR Operations Specialist to manage the Applicant Tracking System (ATS) and support recruitment, onboarding, and training functions for full-time, part-time, and student positions. Responsibilities include system updates, screening guidance, report generation, and coordinating campus outreach.
The role requires strong technical and analytical skills, with experience in HRIS and onboarding processes, and careful adherence to state laws and college
Qualifications
- Supports recruitment and hiring for all staff and student positions.
- Acts as system administrator for ATS and provides technical help to applicants and users.
- Organizes New Employee Orientations and onboarding activities.
Responsibilities
- Oversee ATS postings and ensure timely updates.
- Guide screening, reference checks, and interview question design.
- Provide access to qualified applications for hiring supervisors.
- Generate monthly applicant data reports.
- Coordinate campus outreach and recruitment events.
Skills
Education
Tools
Job description
This position supports the fulfillment of the College’s mission, values, and strategic goals by providing specialized support in administering recruitment and hiring processes for all full-time, part-time, and student positions. Serves as the system administrator for the College’s Applicant Tracking System (ATS) and provides technical assistance to job applicants and administrative users. Organizes and facilitates New Employee Orientations, and assists in administering other HR functions including employee onboarding and training.
- Serve as the system administrator for the College’s Applicant Tracking System (ATS) reviewing daily operations of the system, and making updates when necessary. Work with the system vendor to design, test, and implement system updates, processing changes, job postings and application form improvements, and troubleshooting technical difficulties. Coordinate the implementation of additional PeopleAdmin products, as needed.
- Track and provide direct support to hiring managers and search committees throughout the entire recruitment process. Provide information on screening procedures, reference checks, etc. Assist with developing interview questions and screening/rating tools.
- Responsible for posting all positions on the ATS timely and accurately.
- Review employment application materials to determine if they meet minimum qualifications.
- Provide electronic access of qualified applications to hiring supervisors and guest users within established timelines. Update workflow dispositions of applications.
- Maintain partnership with current advertising entities. Make recommendations for additional external advertising opportunities, as needed. Ensure all recruitment advertising charges are correct and billed to the appropriate department.
- Responsible for retaining recruitment records as established by Oregon Law; responsible for purging recruitment records after the required retention period has been met.
- Provide statistical reports on applicant data on a monthly basis.
- Provide assistance with the ATS through in-person, telephone and email contacts, including responding to system access problems, error messages, and document attachment issues. Work with system vendors for troubleshooting applicant issues as needed.
- Coordinate external engagement efforts through campus outreach, social media, tabling at job/career fairs, and by building and maintaining strong partnerships with local high schools.
- Schedule and facilitate New Employee Orientation for all newly hired contracted faculty and staff.
- Schedule and facilitate Search Chair Training, Hiring Supervisor Training, and other related recruitment training.
- Assist Human Resources managers with the development and implementation of college-wide training.
In collaboration with the department of Impact & Engagement, develop, coordinate, and facilitate monthly training sessions for exempt employees.
- Prepare salary placements for management positions; prepare official offer letters for all contracted new hires.
- Develop and maintain onboarding data for newly contracted employees throughout their first year of employment, tracking outcomes and reporting findings to HR managers.
- Support entering new or returning employees in Banner as needed.
Provide back-up coverage for shared receptionist duties, including providing information and assistance via telephone, face-to-face, and e-mail on various matters requiring detailed knowledge of rules, procedures, policies, precedents, and other employment practices.
- Other duties as assigned.
Work is generally performed in an office environment with frequent interruptions. There is minimal exposure to health or safety hazards. Position is subject to pressures and periodic stress due to time constraints and deadlines. Considerable use of a computer requires long periods of sitting at a desk. Occasional travel is required.
Education and Experience
Education and Experience:Position requires an Associates Degree with four years of related experience, or a Bachelor’s degree with two years of related experience.
Knowledge, Skills and Abilities
Requires a high level of technical and analytical skills. Knowledge of office methods and practices, including filing systems, strong record-keeping. Requires the ability to administer an online system such as the applicant tracking system, including system updates and testing. Must have good word processing, database, and spreadsheet skills. Must have good writing and math skills. Requires the ability to communicate technical information to non-technical users. Must be able to deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and sensitivity, in person and over the phone. Requires the ability to train employees at all levels within the College in the use of the ATS. Must be able to maintain confidentiality. Requires the ability to interpret, apply, and explain pertinent laws, regulations, and policies relating to employment and recruitment. Must be able to work effectively under pressure, analyze situations accurately, develop an effective course of action, and organize and prioritize a wide range of duties to meet required schedules and timelines. Must demonstrate strong presentation skills, including the ability to communicate information clearly and confidently. Must be able to work respectfully with people from all backgrounds, cultures, ethnicities, and perspectives with diplomacy, friendliness, poise, and confidence. Must be able to work effectively with situations requiring clarity, empathy, and discretion.
Employment Requirement Criminal Background Check - C4 Applicant Instructions:
Please complete the online application and upload or attach the following required documents:
- Curriculum Vitae/Resume
- Cover Letter
- Unofficial Academic Transcripts
- List of Three Professional References
U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veterans’ consideration.
- Read about the Linn-Benton Community College recruitment process, tips and what to expect at this link.
- View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link.
LBCC is committed to the principles of Oregon Pay Equity. Management/Exempt starting salaries typically fall below mid-point of the range and are dependent on experience. The 2026-27 starting salary range for this position is $60,863 – $82,344 for a 248-day schedule.
If you are the successful candidate, you will be given the opportunity to present a “Curriculum Vitae” or “Long-Form” resume. Details from this resume will be used to perform a salary regression analysis. Based on the direct and/or indirect experience provided, the salary regression analysis will be calculated to place you in relation to others at the college with a similar level of experience and responsibility.
It is vital that on the long-form resume you include dates for each position held in a “MM/YYYY – MM/YYYY” format, and include whether positions were at a full-time or part-time appointment. If the position was a part-time appointment, please indicate the number of hours worked on average each week.
As a part of your total compensation, LBCC is pleased to offer comprehensive benefits, including:
- Medical Insurance for employees and their dependents
- Vision Insurance for employees and their dependents
- Dental Insurance for employees and their dependents
- 12 paid holidays per year
- 2 Vacation days accrued per month
- 8 Hours of Sick Leave accrued per month
- On-Site Discounted Childcare
- Free tuition for employees and their dependents
- $2400 Employer paid contribution annually to a tax sheltered annuity
- PERS (Public Employees Retirement) eligibility, with LBCC paying the 6% employee contribution
- Professional Development Funds
Free use of on-site fitness center
- As a condition of employment, all new employees are required to be compensated via direct deposit.
- Offers of employment are contingent on the applicant having Oregon residency at the time work commences.
- Employment is subject to completion of a post-offer criminal background check.
Linn-Benton Community College does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s Form I-9 confirming authorization to work in the United States of America.
Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices.
We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at mercerh@linnbenton.edu
Posting Number: 0601403-C Posting Date: 10/12/2026 Closing Date: 11/01/2026
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