[POOL] Clerical Specialist 3

Linn-Benton Comunity Clg-Santiam; Albany (OR); Hybrid; USD 167,000 - 246,000; Part time

Benefits offered by this job

Bilingual pay incentive

Job summary

Linn-Benton Community College is seeking proctors to support testing and office operations at the Albany and Corvallis campuses. This pooled, part-time role involves coordinating test sessions, greeting examinees, and maintaining records with strict confidentiality.

Applicants should have an AA/AS or higher and at least one year of related experience; familiarity with testing procedures and office software is preferred. Bilingual pay incentives may apply.

Qualifications

• AA/AS is required or equivalent.
• One year full-time experience in test administration, teaching, training, counseling, or office management preferred.
• Experience with confidential documents is desirable.

Responsibilities

• Proctors and administers tests to groups and individuals.
• Schedules appointments for testing procedures.
• Performs receptionist duties and provides campus information.
• Files records daily and maintains secure materials.
• Maintains test security and logs participation and inventories.

Skills

Receptionist skills

Test administration

Data entry

Confidential documents handling

Education

AA/AS

Tools

Word processing

Database applications

Job description

Please see Special Instructions for more details.

This posting is for a pooled position. Application submissions for “[ POOL ]” positions are accepted on an ongoing basis to ensure a continuous and ready pool of qualified candidates for immediate review when the need arises. If/when a position becomes available, the College will review applications from this pool, and interview candidates whose qualifications best match the specific opening.

*Applicants must reapply to the pool annually to maintain their active status in the pool.

Proctors and administers a variety of tests and assessments, to groups and individuals. Schedules appointments for a variety of testing procedures. Performs general office duties.

• Verifies student identification and eligibility, obtains necessary releases, maintains test security and ensures test integrity by direct observation and security cameras. Ensures there are no means of interruption or outside assistance during tests. Makes sure testers have only allowable materials.
• Schedules appointments for tests. Follows procedures to ensure accurate timing, no overlap and accurate seating.
• Performs receptionist duties, including assisting students and callers, providing detailed information regarding tests, procedures and general campus information, and relaying messages.
• Files records and reports daily, keeping secure materials in locked cabinets and files.
• Maintains participatory count, records, and inventories. Logs students in and out using appropriate forms and correct time allowances for a variety of tests. Regularly inventories GED and other testing materials in order to maintain security and/or order supplies.
• Provides special proctor services for other departments, outside agencies, and other colleges and universities. Follows guidelines for maintaining general test security. Follows exactly any special instructions particular to individual test situations. Forwards results as required.
• Performs other related duties as assigned.

Physical Requirements and Working Conditions

Physical Skills and Abilities: Requires the ability to use electronic communication and computation systems. Requires sufficient visual acuity to read words, numbers and visually monitor testers.

Working Conditions: Work is normally performed in an office setting with little or no exposure to health and safety hazards. Substantial amount of time is spent working at a computer. May periodically require working evening, weekend and extra hours.

Education and Experience

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

• Position requires a AA/AS;
  • OR, one year full time experience in test administration, teaching, training, counseling, or office management.
• Prior testing experience or experience working with confidential documents is desired.
• College courses in business, secretarial or related area strongly preferred.

Knowledge, Skills, and Abilities

• Requires basic knowledge of general office practices, procedures and equipment including record keeping, filing and typing.
• Requires familiarity with personal computers, with word processing and database applications.
• Requires skill in receptionist and telephone techniques and etiquette.
• Requires good organizational and communication skills.
• Requires the ability to perform the duties of the position, efficiently and effectively with minimal supervision.
• Requires ability to learn, understand and apply department and college rules, regulations and policies.
• Must be able to operate standard office machines and equipment including typewriter, copier, personal computer, etc.
• Must be able to communicate with a diverse group of students, sometimes in stressful situations, using tact and diplomacy.
• Prefer knowledge and understanding of student assessment programs, policies and procedures, including testing protocols.

Employment Requirement

Employment Requirement Criminal Background Check - C4

This is a pooled position, applicants will be reviewed when an opening becomes available.

Location

Work is performed at the Albany Campus, and at the Corvallis Campus.

Compensation Information

All Part-time Classified employees begin at Step 1 of the salary schedule, corresponding to the position’s grade. Placement at a higher step on the salary schedule is not negotiable. Step increases are subject to eligibility, and only take place at the beginning of the Fiscal Year in July if approved and submitted by the employee’s supervisor of record. Hours worked in more than one position or department cannot be combined for step advancement. Part-time Classified employees are paid once monthly, on the last day of the month.

• LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the LBCC Bilingual Pay Incentive Administrative Policy.

Additionally, please note:

• As a condition of employment, all new employees are required to be compensated via direct deposit.
• Offers of employment are contingent on the applicant having Oregon residency at the time work commences.
• Employment is subject to completion of a post-offer criminal background check.
• Linn-Benton Community College does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s Form I-9 confirming authorization to work in the United States of America.

Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices.

We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at [e-mail].

LBCC is an Equal Opportunity Educator and Employer.

Posting Number

Posting Number: 0601230-NC

Posting Date

Posting Date: 09/05/2025

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * LBCC requires all employees to maintain a primary physical residence within the State of Oregon. Remote work is not available to individuals residing outside Oregon. If you are currently located out-of-state, are you willing to relocate to Oregon before your work assignment begins?
  • I am currently a resident of the State of Oregon
  • Yes - I am willing to relocate to the State of Oregon if I am offered the position
  • No - I am only interested in remote work
• * Will you now or in the future require sponsorship for a work visa?
  • Yes - I will need future work sponsorship for a work visa
  • No - I will not need future work sponsorship for a work visa