Recruitment Administrative Coordinator

Alexander Mann Solutions; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Growth opportunities

Global leader in talent solutions

Employee Resource Groups (ERGs)

Volunteer day

Job summary

Alexander Mann Solutions is seeking a Recruitment Administrative Coordinator to join our team. You will coordinate virtual hiring events, prepare candidate materials, and support recruiters and operations teams to deliver a seamless candidate experience.

This onsite role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment. Candidates should be prepared to work 35–40 hours per week with flexible scheduling.

Qualifications

• Experience in event coordination, candidate support, or recruiting coordination.
• Strong organizational and time-management skills to handle multiple priorities.
• Excellent verbal and written communication with confidence presenting to groups.
• Familiarity with Microsoft Office Suite and virtual meeting platforms such as Webex or Microsoft Teams.
• Ability to work in a fast-paced, high-volume, and collaborative environment.
• Strong customer service mindset delivering a positive candidate experience.
• Ability to coordinate multiple processes simultaneously while maintaining accuracy.

Responsibilities

• Coordinate and host virtual hiring events, webinars, and information sessions.
• Prepare candidate-facing presentations, training materials, and event resources.
• Collaborate with recruiters, hiring teams, and operations partners for planning and execution.
• Support candidates throughout the recruitment journey with timelines and next steps.
• Manage attendee engagement, respond to inquiries, and coordinate background checks.

Skills

Event coordination

Candidate support

Administrative operations

Recruiting coordination

Organizational skills

Communication

Teamwork

Tools

Microsoft Office Suite (PowerPoint)

Scheduling tools

Webex

Microsoft Teams

Job description

Every day at AMS, we connect talent and opportunity, helping people, businesses and communities grow.

Our strength lies in partnership -we listen, collaborate and learn from one another.

Whether you’re helping a client redefine their talent strategy or finding new ways to grow your own career, your work helps millions of people find their dream jobs every year. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress

The Role

What if your skills mattered more than your job title?

At AMS, we're building teams that are curious, collaborative, and committed to doing great work. We're looking for a Recruitment Administrative Coordinator who enjoys learning, values teamwork, and is passionate about creating exceptional candidate experiences.

If you're skilled in event coordination, candidate communication, administration, and stakeholder support, and are excited to grow in a supportive environment, you might be exactly who we're looking for.

Key Accountabilities

• Coordinate and host virtual hiring events, webinars, and information sessions using platforms such as Webex and Microsoft Teams.
• Use your communication and presentation skills to prepare candidate-facing presentations, training materials, and event resources.
• Collaborate with recruiters, hiring teams, and operations partners to ensure seamless event planning, scheduling, and execution.
• Support candidates throughout the recruitment journey by providing guidance on hiring timelines, next steps, and pre-employment requirements.
• Drive a positive candidate experience by managing attendee engagement, responding to inquiries, coordinating background checks, and ensuring timely follow-up activities.
• Facilitate post-offer training sessions and onboarding-related activities for candidates who have received a Conditional Job Offer (CJO).
• Coordinate candidate scheduling, travel arrangements, event logistics, and administrative activities while maintaining accurate records and documentation.
• Support recruiting events from planning through execution, ensuring all required processes and documentation are completed successfully.

Skills & Requirements

Must Have

• Demonstrated ability in event coordination, candidate support, administrative operations, or recruiting coordination.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills with confidence presenting to groups and facilitating virtual sessions.
• Familiarity with Microsoft Office Suite (particularly PowerPoint), scheduling tools, and virtual meeting platforms such as Webex or Microsoft Teams.
• Ability to work effectively in a fast-paced, high-volume, and collaborative environment.
• Strong customer service mindset with a commitment to delivering a positive and inclusive candidate experience.
• Ability to coordinate multiple processes simultaneously while maintaining accuracy and attention to detail.

Nice to Have

• 1–2 years of experience in recruiting coordination, event coordination, administration, customer service, or a related field.
• Experience supporting onboarding, pre-employment activities, background checks, or training coordination.
• Knowledge of recruiting processes and candidate lifecycle management.
• Experience coordinating travel arrangements and logistics for events or training programs.
• Passion for diversity, equity, inclusion, and creating welcoming candidate experiences.

Work Requirements

• Onsite position with flexible scheduling.
• Must be available to work 35–40 hours per week.
• Flexibility to support hiring events, training sessions, and business needs as required.

Why AMS?

At AMS, everyone plays a role in our success—whether working directly with clients or supporting behind the scenes. By collaborating across teams, we bring stronger insights to our clients and create meaningful career opportunities for our people.

We offer flexibility, autonomy, and support so you can do your best work while continuing to grow your career.

What We Offer

• Growth and development opportunities aligned to your strengths
• The chance to build your career with a global leader in talent and workforce solutions
• A culture that values being Passionate, Bold, and Authentic
• A supportive and inclusive environment, including Employee Resource Groups (ERGs)
• One paid volunteer day each year to support a cause that matters to you
• Competitive compensation and benefits*
• Flexible and hybrid working options, where applicable*

Salary Range: $42,00-53,500 USD

U.S. LLC : Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus.

Benefits and flexibility offerings may vary by location and applicable employment regulations.

Our statement

At AMS, we're committed to creating an environment where everyone feels they belong. We welcome applicants from all backgrounds and value diverse skills, perspectives, and experiences.

We provide equal employment opportunities and do not discriminate on the basis of any legally protected characteristic.

If you require accommodation or accessibility support during the recruitment process, please contact [e-mail] or speak with a member of our Talent Acquisition team.