Recruiting Project Sr. Manager/Manager (Contract)

Leadout Capital; Indianapolis (IN); On-site; USD 90,000 - 120,000; Full time

Job summary

Leadout Capital is seeking an experienced Project Manager to drive day-to-day planning and execution of Recruiting Transformation programs. You will translate strategy into scoped plans, milestones, and outcomes while partnering with program leads and cross-functional stakeholders.

The role requires strong PM fundamentals, excellent communication, and the ability to manage multiple moderate-to-high complexity projects across business and technical teams in a contract capacity.

Qualifications

• Proven experience managing projects from initiation through close-out.
• Experience with planning, capacity planning, and PM methodologies.
• Familiarity with recruiting/talent acquisition processes is a plus.
• Excellent written and verbal communication, including presenting to senior stakeholders.
• Ability to work with virtual and global cross-functional teams.
• Formal project management training/education.

Responsibilities

• Lead end-to-end planning and execution of Recruiting Transformation projects: define scope, milestones, dependencies, resourcing, and success criteria; own the project plan, schedule, issues, and risks.
• Build and maintain detailed project plans, timelines, and RAID logs; identify risks and manage intake, prioritization, and change control.
• Coordinate cross-functional workstreams (SMEs, Optimization, Compliance, Enablement) and dependencies to keep deliverables on time, in scope, and on budget.
• Interact daily with development, support, and cross-functional teams and process owners to shape program plans and schedules.
• Track and report project status, metrics, and health (RAG) to stakeholders and leadership.
• Own project documentation: charters, status reports, meeting notes, decisions logs, change artifacts.
• Drive clear communication across teams — status updates and escalations — and support change management for rollouts.
• Facilitate project meetings and reviews; drive decisions and follow-through on actions; lead virtual teams.
• Conduct post-project reviews to capture lessons learned and assist in delivering presentations to leaders.

Skills

Project management

Agile methodologies

Waterfall

Hybrid methodologies

Cross-functional collaboration

Stakeholder management

Communication

Risk management

Critical thinking

Change management

Education

PMP or CAPM certification

Job description

Position Overview

We're looking for a Project Manager to lead day-to-day planning and execution of Recruiting Transformation projects — turning program-level strategy into scoped plans, milestones, and delivered outcomes, in close partnership with program leads and cross-functional stakeholders. This role requires strong project management fundamentals, excellent communication, and the ability to manage multiple moderate-to-high complexity projects across business and technical teams.

Responsibilities

• Lead end-to-end planning and execution of assigned Recruiting Transformation projects: define scope, milestones, dependencies, resourcing, and success criteria; own the project plan, schedule, issues, and risks — managing multiple concurrent projects of moderate-to-high complexity across business areas and owners.
• Build and maintain detailed project plans, timelines, and RAID logs; proactively identify and mitigate risks, and manage project intake, prioritization, and change control, ensuring scope changes are documented, assessed for impact, and approved.
• Coordinate cross-functional workstreams (SMEs, Optimization, Compliance, Enablement) and manage dependencies with other teams and business functions to keep deliverables on time, in scope, and on budget.
• Interact daily with development, support, and cross-functional business teams and global process owners to shape program plans and schedules and ensure smooth delivery of solutions and deliverables.
• Track and report project status, metrics, and health (RAG status) to stakeholders and leadership on a regular cadence.
• Own project documentation: charters, status reports, meeting notes, decision logs, and process/change-management artifacts.
• Drive clear, consistent communication across teams and stakeholders — status updates, escalations, and readouts — and support change management and enablement planning for project rollouts, including stakeholder socialization.
• Facilitate project meetings, working sessions, and reviews; drive decisions and follow-through on action items, and provide leadership to local and virtual project teams, building a collaborative, productive environment.
• Conduct post-project reviews/retrospectives to capture lessons learned, and assist in developing/delivering presentations and status readouts for leaders and senior executives.

Required Skills/Experience

• Proven experience managing projects from initiation through close-out, including scope, schedule, risk, and quality management.
• Expert project management skills across planning, capacity planning, and methodologies (Agile, Waterfall, or hybrid) and tools.
• Familiarity with recruiting/talent acquisition processes and systems (e.g., ATS platforms, sourcing, interview lifecycle) strongly preferred; prior experience supporting or working within a Recruiting or Talent function is a plus.
• Excellent written and verbal communication skills, including active listening and sound judgment for different audiences; comfortable presenting to senior-level stakeholders and sponsors.
• Strong critical-thinking skills — able to break down ambiguous, cross-functional problems into structured plans; comfortable with ambiguity and motivated to solve complex, fast-moving problems.
• Ability to quickly build close working relationships and work effectively with virtual and global cross-functional teams of varying backgrounds and seniority.
• Strong influencing and negotiation skills, with demonstrated leadership experience on large, complex projects.
• Experience with data gathering, tracking metrics, and translating data into status insights and recommendations.
• Formal project management training/education.

Other Skills/Preferred Requirements

• Professional project management certification (e.g., PMP, CAPM, or similar).

This is contract position