Recruiting Project Coordinator

Insight Global; Phoenix (AZ); On-site; USD 52,000 - 70,000; Full time

Job summary

Insight Global in Phoenix, AZ is seeking a Project Coordinator to support our client’s workforce ramp by coordinating hiring, onboarding, and stakeholder engagement.

As the central point of contact among Talent Acquisition, hiring leaders, candidates, client stakeholders, and internal teams, you will drive program execution and workforce readiness.

This role requires proactive problem solving, strong executive communication, and managing multiple workstreams in a fast-paced environment.

Qualifications

• Experience coordinating onboarding and hiring processes.
• Ability to track progress across multiple workstreams.
• Strong communication with executives and stakeholders.

Responsibilities

• Coordinate onboarding activities and track milestones.
• Maintain workforce trackers, dashboards, and reports.
• Serve as central point of coordination for recruiters and managers.
• Identify bottlenecks and support program improvements.

Skills

Relationship management

Stakeholder engagement

Executive communication

Project coordination

Organization & prioritization

Job description

The Project Coordinator plays a critical role in supporting our client's workforce ramp by driving operational execution across hiring, workforce management, and stakeholder engagement activities. As part of a dedicated delivery team, this individual serves as a central point of coordination between Talent Acquisition, hiring leaders, candidates, client stakeholders, and internal project teams to ensure seamless program execution and workforce readiness.

This role requires strong relationship management, executive-level communication skills, and a proactive approach to driving outcomes. The Project Coordinator delivers real-time operational visibility, maintains process discipline, and ensures follow-through across hiring initiatives. Success in this role requires the ability to navigate competing priorities, influence stakeholders, identify and resolve bottlenecks, and maintain a high level of organization in a fast-paced environment.

Hiring & Onboarding Coordination

• Coordinate onboarding activities including documentation, scheduling, orientation sessions, system access, equipment requests, and first-day readiness.
• Track onboarding milestones and ensure all hires progress through the onboarding process on schedule.
• Partner closely with talent acquisition and hiring managers to provide visibility into hiring and onboarding progress.

Talent Tracking & Reporting

• Maintain workforce trackers, hiring reports, dashboards, and operational documentation.
• Track requisitions, interview activity, hiring progress, headcount status, onboarding completion, and workforce ramp metrics.
• Prepare recurring status updates and workforce reports for leadership and stakeholders.

Stakeholder Management & Communication

• Serve as a central point of coordination for recruiters, hiring managers, client stakeholders, and internal teams.
• Drive follow-ups, maintain action items, and ensure accountability across stakeholders.
• Communicate risks, delays, and program updates while helping facilitate resolutions.

Program Execution & Process Improvement

• Monitor workforce activities to identify bottlenecks, delays, and opportunities for improvement.
• Manage multiple workstreams simultaneously while ensuring accuracy and timely execution.
• Support workforce ramp initiatives, operational projects, and additional program needs as business requirements evolve.