Recruiting Operations & Offer Specialist

Barnhart-Crane-; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401k match

Medical/Dental/Vision

PTO & holidays

Disability insurance

Life insurance

CARES program

Job summary

Barnhart is seeking a detail-oriented Talent Acquisition Administrator to support the recruiting lifecycle onsite in the Memphis area. You will manage offer letters, coordinate pre-employment testing, handle invoicing for vendors, and support events and candidate travel.

The role requires strong organizational skills, confidentiality, and experience with ATS/HRIS, reporting, and multiple priorities in a fast-paced environment. A collaborative team culture is emphasized in this onsite position.

Qualifications

• 2+ years in data entry, recruitment, HR, or administrative support.
• Experience with applicant tracking systems and HRIS platforms.
• Experience generating reports, surveys and tracking data, with the ability to analyze results and present insights.
• Discretion and confidentiality with sensitive information is mandatory.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).

Responsibilities

• Draft, proofread, and distribute offer letters in a timely and accurate manner.
• Coordinate pre-employment testing and exams with candidates and vendors.
• Process invoices for recruitment vendors and services.
• Assist in booking and coordinating hiring events, job fairs, or campus recruiting activities.
• Coordinate and manage candidate travel arrangements.
• Handle candidate expense reimbursements and ensure proper documentation.
• Maintain documentation and retention of candidate records and test results.
• Prepare staffing reports and metrics related to turnover and tenure.
• Coordinate and conduct exit interviews and summarize findings for leadership.
• Administer recruitment surveys and compile actionable reports.

Skills

Data entry

Recruitment support

HRIS proficiency

Analytical reporting

Discretion/confidentiality

Communication skills

Microsoft Office

Tools

Applicant Tracking Systems

HRIS platforms

Job description

Barnhart is seeking a detail-oriented Talent Acquisition Administrator to support the recruiting lifecycle onsite in the Memphis area. You will manage offer letters, coordinate pre-employment testing, handle invoicing for vendors, and support events and candidate travel.

The role requires strong organizational skills, confidentiality, and experience with ATS/HRIS, reporting, and multiple priorities in a fast-paced environment. A collaborative team culture is emphasized in this onsite position.