Recruiting Coordinator-ORD

UNKNOWN; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

DailyPay pay advances

On-the-spot awards

Medical options

Travel discounts

Pet insurance

Wellness programs

401k program

Internal mobility and transfers

Job summary

Worldwide Flight Services (WFS) in Chicago is seeking a Recruiting Coordinator to support interviews, onboarding, and hiring policies. You will coordinate schedules, manage communications with candidates and hiring managers, and ensure pre-employment activities are completed efficiently.

The role requires 2+ years in admin or recruiting support, familiarity with HRIS/ATS, and strong organizational skills. Join our logistics-focused team and help us maintain a smooth talent pipeline across

Qualifications

• Minimum 2 years’ experience as an administrator, assistant, office agent or recruiting coordinator required.
• Prior experience with Human Resources Information Systems (HRIS/ATS) preferred.
• SAP Success Factors a plus.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced logistics environment.
• Strong understanding of computer systems and excel requirements is preferred.
• Basic knowledge of labor legislation.
• Team spirit and welcoming disposition.
• Must be detail oriented.

Responsibilities

• Communicate regularly with new hires information, including but not limited to, all aspects of airport badging and onboarding a candidate.
• Manages candidate communications, schedules interviews and assessments, and helps track progress throughout the hiring pipeline
• Track in detail new hire progress to ensure all pre-employment activities have been completed in a timely manner to ensure a smooth hiring process.
• Coordinate frequently with Recruiting, Operations and Training to ensure pipeline of new hires is fully ready for hire on day one
• Act as resource for new hires during their onboarding and badging process and be able to direct them to the appropriate departments for questions related to benefits, payroll, etc
• Accompanied by a company driver to drop off or pick up documents for employees and visitors MDAD badging office

Skills

Organizational skills

Attention to detail

Multi-tasking

Teamwork

Communication skills

HRIS/ATS familiarity

Tools

Excel

HRIS/ATS

SAP SuccessFactors

Job description

About WFS

Join our Worldwide Flight Services and Oxford family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents. Are you ready to take off on your next career with us?

Job Summary

The recruiting coordinator works closely with recruiters, hiring managers, and candidates to facilitate interviews, coordinate onboarding tasks, maintain accurate records, and support compliance with hiring policies and procedures.

Responsibilities

• Communicate regularly with new hires information, including but not limited to, all aspects of airport badging and onboarding a candidate.
• Manages candidate communications, schedules interviews and assessments, and helps track progress throughout the hiring pipeline
• Track in detail new hire progress to ensure all pre-employment activities have been completed in a timely manner to ensure a smooth hiring process.
• Coordinate frequently with Recruiting, Operations and Training to ensure pipeline of new hires is fully ready for hire on day one
• Act as resource for new hires during their onboarding and badging process and be able to direct them to the appropriate departments for questions related to benefits, payroll, etc
• Accompanied by a company driver to drop off or pick up documents for employees and visitors MDAD badging office

Minimum Requirements

• Minimum 2 years’ experience as an administrator, assistant, office agent or recruiting coordinator required.
• Prior experience with Human Resources Information Systems (HRIS/ATS) preferred.
• SAP Success Factors a plus.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced logistics environment.
• Strong understanding of computer systems and excel requirements is preferred.
• Basic knowledge of labor legislation.
• Team spirit and welcoming disposition.
• Must be detail oriented.

Preferred Skills

• Proficient Excel knowledge and skills
• Communication skills (verbal and written) with all levels of employees

Physical Requirements/Working Conditions

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Walk short distances.
• Reach above and/or below shoulder.
• Handle/grasp documents or office equipment.
• Sit and/or stand for short or extended periods of time.
• Lift/carry/move objects, files and documents up to 10 pounds.
• Work in an office environment using standard office equipment.
• Talk, listen, and speak clearly on telephone.
• Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.