Recruiting Coordinator (fixed-term)

UNKNOWN; San Francisco (CA); Hybrid; USD 110,233,000 - 139,187,000; Full time

Benefits offered by this job

Hybrid work schedule

Monthly home internet reimbursement

Desk setup stipend

Catered lunch and snacks

Job summary

Everlaw is seeking a recruiting coordinator in Oakland, CA to own interview coordination and candidate experience from phone screen to onsite. You will partner with recruiters and managers to move candidates through the process with a delightful and efficient approach.

This full-time, hybrid role requires 6+ months of experience, strong scheduling skills, and proficiency with ModernLoop, Greenhouse, and Google Suite. In-office days are Mon/Wed/Thu with Tue/Fri work-from-home options.

Qualifications

• 6+ months of recruiting or recruiting coordination experience.
• Hands-on with ModernLoop scheduling platform and Greenhouse ATS.
• Clear, quick, and professional communication with candidates, managers and recruiters.
• Highly organized and able to manage multiple tasks and priorities.

Responsibilities

• Schedule panel and onsite interviews across offices per interview plans.
• Become a power user of scheduling tools to turn around requests promptly.
• Partner with recruiters and hiring managers to move candidates through the process.
• Use documented interview plans to schedule touchpoints in the recruiting process.
• Welcome candidates onsite, give HQ tours, and uphold Everlaw's culture.

Skills

Recruiting coordination

Organization

Communication

Tools

ModernLoop

Greenhouse

Google Suite

Job description

The Role

You'll own the interview coordination process and candidate experience from the first phone call through the final onsite, ensuring every applicant moves through our talent pipeline smoothly and professionally.

In a fast-moving hiring environment, you'll rely on your organizational skills, knowledge of team priorities, and relationships across the business to manage complex schedules and unscripted demands with a calm, collected demeanor.

This is a full-time, non-exempt, fixed-term position (expected length of 6 months) based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr. Note: the expected start time for this role is between 7-8 AM PT to help support our EST-based offices and interviewing needs.

What you'll do...

• Schedule panel and onsite interviews across our offices based on well-defined interview plans.
• Become a power user in our scheduling tool (ModernLoop) and applicant tracking system (Greenhouse) to accurately turn around scheduling requests in a timely manner.
• Partner directly with our recruiters and hiring managers across the business to ensure candidates move through our recruiting process in a delightful and efficient manner.
• Use documented interview plans to schedule candidates for their next touchpoints in our hiring process.
• Welcome candidates onsite and give them tours of our Oakland HQ, providing an exceptional candidate experience, representing Everlaw's values and culture.

About you

• You have 6+ months of experience in recruiting or recruiting coordination, supporting high-volume hiring or complex recruiting processes across different departments.
• You have hands-on experience with the ModernLoop scheduling platform and Greenhouse applicant tracking system (ATS)
• You communicate clearly, quickly, and professionally with candidates, hiring managers, and recruiters.
• You are highly organized and thrive on managing multiple tasks, schedules, and priorities simultaneously.
• You have experience using Google Suite and intermediate knowledge of how to maintain and utilize basic spreadsheet functionality.
• You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.

The Team - Recruiting

The Recruiting team builds the teams that advance Everlaw's mission by connecting exceptional, diverse talent with meaningful work. It partners across the company to define what success looks like, attract strong candidates, and support fair, evidence-based hiring decisions. This work strengthens a scalable, quality-focused hiring engine that raises talent density while delivering a candidate experience worthy of Everlaw's award-winning culture.

Total Rewards & Benefits

• The expected hourly range for this role is $38.47 - $48.56, actual salary will be determined based on factors including the candidate's experience and skills. This role is eligible for the benefits below.

Health & wellness

• Comprehensive medical, dental, and vision coverage
• Flexible Spending Accounts for health and dependent care expenses
• Membership to Modern Health to support mental health and wellness
• Paid parental leave
• Company-sponsored life and disability insurance

Financial rewards

• 401(k) plan with company matching of up to 4% of eligible annual compensation

Growth & everyday perks

• An accrual of 17 paid vacation days, 11 federal holidays, and paid sick leave
• Hybrid work with regular work-from-home days and flexibility for life's logistics
• Monthly home internet reimbursement, plus a stipend for your desk setup
• Catered lunch each workday, plus snacks and company-wide events in our offices

About Everlaw

When a lawsuit or investigation happens, teams must comb through vast amounts of electronic evidence — emails, documents, chats, files — to find what matters. That work is not a side task but the case itself, and where most of the time and money in litigation goes. Everlaw is the litigation and investigation management platform changing that, using AI to turn mountains of messy data into the handful of facts that win or lose a case, compressing weeks of work into hours.

We're the kind of place that's ranked #1 on G2 in our category and named a Great Place to Work by our own team. So if you want a front row seat to an industry in transformation, career-defining work you'll be proud to tell people about, and real upside at a company in control of its own destiny, we'd love to get to know you.

• #PR1
• #LI-Hybrid

About Everlaw

At Everlaw, you'll shape how AI re-wires the legal industry, at a category-leading business built on a mission to illuminate the truth.

Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity, including the California Equal Pay Act. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We collect and process the personal information you provided along with your job application in accordance with our Applicants Privacy Notice and Notice at Collection.

By submitting your application, you agree to adhere to these rules.

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