Recruiting Coordinator (Contract to Hire)

Arena Club; United States; Remote; USD 62,000 - 76,000; Full time

Benefits offered by this job

Remote work within US

Hybrid in LA

Job summary

Arena Club is seeking a Strategic Recruiting Coordinator to own end-to-end interview logistics and candidate communications for our global functions. You will drive scalable hiring processes across the US, UK, and India, and optimize the interviewing workflow to support fast growth.

In this high-visibility role, you will manage multi-timezone scheduling, travel logistics for on-sites, and administer our scheduling tools while partnering with recruiters and hiring managers to improve efficiency.

Qualifications

• 3+ years of experience in recruiting coordination or talent operations within a fast-moving startup environment
• Hands-on experience with modern scheduling automation platforms such as ModernLoop, GoodTime, Prelude or similar tools
• Global coordination capabilities across US, UK, and India time zones
• Excellent written and verbal communication, with clear candidate resources
• Strong stakeholder management, partnering with interviewers and hiring managers
• High candidate empathy and team-first attitude

Responsibilities

• Own complex, multi-timezone scheduling across corporate functions
• Manage candidate travel and accommodation for on-sites in LA, SF, London, and Oregon
• Serve as primary administrator for our automated scheduling ecosystem and optimize templates
• Join intake meetings to map interview loops, define interviewer panels, and set up evaluation templates
• Draft and maintain candidate resources, prep guides, and messaging templates
• Monitor weekly coordination metrics and identify process improvements

Skills

Global coordination

Excellent communication

Stakeholder management

Tools

ModernLoop

GoodTime

Prelude

Job description

About Arena Club

Arena Club is building the number one digital marketplace for collectibles. We started by reinventing the hobby with the first-ever digital card show, and we are expanding into new categories so collectors can buy, sell, grade, and showcase everything they care about in one place. Our ‘Slab Pack’ product brought the mystery and chase of opening physical packs of cards to a digital format, and has led to Arena Club being one of the fastest-growing (and highly profitable) companies in Los Angeles. Our business was founded by 5x World Series Champion Derek Jeter and serial entrepreneur Brian Lee, who previously founded LegalZoom and The Honest Company, both of which are now public companies.

About the Role

We are seeking a Strategic Recruiting Coordinator to own end-to-end interview logistics, candidate communications, and operational processes across our global corporate functions. Working closely with teams in the US, UK, and India, you will cross the line from standard scheduling into recruiting operations. This is a high-visibility role with significant ownership, ideal for someone who wants to build and optimize scalable hiring frameworks for a fast-growing startup.

What You’ll Do

• Global Interview Logistics: Own complex, multi-timezone scheduling across corporate functions. Manage seamless candidate travel and accommodation logistics for on-sites in Los Angeles, San Francisco, London, and Oregon
• Platform Management: Serve as the primary administrator for our automated scheduling ecosystem. Manage day-to-day software configurations, optimize interview templates, and build out efficient interviewer training rotations
• Process Partnering & Intakes: Partner with recruiters and hiring managers by joining intake meetings to map out new interview loops, define interviewer panels, and set up structured evaluation templates
• Candidate Experience & Messaging: Act as the high-touch, professional face of Arena Club. Draft and maintain engaging candidate resources, interview prep guides, and customized messaging templates
• Operations & Metrics Reporting: Monitor weekly coordination metrics to proactively identify process improvements and streamline daily operations

Qualifications

• 3+ years of experience in recruiting coordination or talent operations within a fast-moving startup environment
• Hands-on experience with modern scheduling automation platforms (such as ModernLoop, GoodTime, Prelude, or similar tools) with the aptitude to quickly become our internal platform owner
• Global coordination capabilities, with a proven comfort level navigating complex scheduling across US, UK, and India time zones
• Excellent written and verbal communication skills, with a strong track record of creating clear, polished, and impactful candidate resources
• Strong stakeholder management skills, capable of partnering effectively as a trusted partner to interviewers and hiring managers
• High candidate empathy, a strong work ethic, and a team-first attitude
• Ability to work across time zones to ensure quick support is provided to team members and candidates in the US, UK, and India

Compensation & Structure

• Type: Contract-to-Hire
• Rate: $45 – $55 per hour
• Location: Remote within the US, or hybrid in LA