Recruiting Coordinator

UNKNOWN; Westport (CT); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401K Match

Life Insurance

Long Term Disability

HSA Accounts

PTO 15–20 days

Public Holidays

Remote work East Coast hours

Travel reimbursement

Job summary

BioWave is a Medtech company redefining pain management with non-invasive technology. The Junior Recruiter / Recruiting Coordinator will partner with the Senior Recruiter and hiring managers to deliver an organized, responsive recruiting experience, focusing on sourcing, coordination, scheduling, and onboarding.

Initially, the role covers sourcing, coordination, communications, admin tasks, and onboarding, with progression toward ownership of selected positions within a growing organization.

Qualifications

• Approximately 1–3 years of recruiting, HR, staffing, customer service, sales, or related experience.
• Strong communication and interpersonal skills.
• Experience with an applicant tracking system preferred.

Responsibilities

• Coordinate interviews between candidates and hiring teams.
• Maintain timely candidate communications throughout the process.
• Schedule interviews, assessments, and hiring-team meetings.
• Maintain accurate candidate information in the ATS.
• Coordinate background checks, references, and pre-employment steps.
• Assist with offer documentation preparation and onboarding coordination.
• Support recruitment events and employee referrals.

Skills

Recruiting

Candidate Sourcing

Interview Scheduling

Communication

Organization

Education

Bachelor’s degree preferred

Tools

Applicant Tracking System

MS Office / Google Suite

Job description

Recruiting Coordinator

Corporate Development

19 Newtown Turnpike, Westport, CT 06880

Full-Time, On-Site (1 work-from-home day) Position

About BioWave

BioWave is a Medtech company redefining pain management through our innovative, non-invasive technology that delivers powerful relief without drugs or surgery. We offer a range of products designed to meet the unique needs of different markets, delivering effective, customized pain relief solutions where they’re needed most. Our technology is backed by clinical evidence and real-world results, helping patients reduce pain, restore function, and reclaim their lives. Trusted by healthcare professionals, athletes, veterans, and individuals alike, BioWave targets pain at its source to provide long-lasting results.

Vision & Mission

Our Vision is to transform pain management by solving complex pain conditions with innovative, patented, drug-free technology and patient-first, collaborative support - empowering clinicians to deliver better outcomes and enabling people to reclaim their lives with less pain and more possibility.

Our Mission is to help people win their battle with severe pain.

Job Description

The Junior Recruiter / Recruiting Coordinator will support the Company’s continued growth by partnering with the Senior Recruiter and hiring managers to deliver an organized, responsive, and high-quality recruiting experience.

The position will initially focus on candidate sourcing, recruiting coordination, interview scheduling, candidate communications, recruiting administration, and onboarding coordination while progressively assuming responsibility for selected positions.

This is an excellent opportunity for someone interested in developing a career in Talent Acquisition within a growing organization.

Duties and Responsibilities

Recruiting Coordination

• Coordinate interviews between candidates and hiring teams.
• Maintain timely and professional candidate communications throughout the recruiting process.
• Schedule interviews, assessments, hiring-team meetings, and candidate follow-ups.
• Maintain accurate candidate information within the applicant tracking system.
• Coordinate background checks, references, and pre-employment requirements.
• Assist with preparation and administration of offer documentation.

Candidate Sourcing

• Identify potential candidates through LinkedIn, job boards, professional organizations, referrals, colleges, and other sourcing channels.
• Conduct initial candidate outreach.
• Develop candidate pipelines for frequently hired positions.
• Support recruiting events, career fairs, and other talent-acquisition activities.
• Assist with employee referral initiatives.

Candidate Screening

• Conduct initial phone or video screens for assigned positions.
• Evaluate candidate experience against established job requirements.
• Utilize structured interview questions and candidate scorecards.
• Progressively assume responsibility for selected entry-level and professional positions under the guidance of the Senior Recruiter.

Hiring Manager Support

• Partner with hiring managers to coordinate interviews and candidate feedback.
• Ensure interview teams understand established interview processes and timelines.
• Track outstanding feedback and help maintain momentum throughout the hiring process.
• Assist with job-description development and posting.

Recruiting Analytics

• Track recruiting metrics including:
• Time to fill
• Time to hire
• Candidate source
• Interview-to-offer ratio
• Offer acceptance
• Open requisitions
• Hiring plan progress
• Prepare regular recruiting reports for HR and leadership.

Onboarding Coordination

• Partner with HR, IT, and hiring managers to ensure a smooth transition from candidate to employee.
• Communicate new-hire information to appropriate internal stakeholders.
• Coordinate onboarding documentation and pre-employment activities.
• Ensure new employees receive necessary information prior to their start date.

Employer Brand & Candidate Experience

• Help maintain consistent and professional job postings.
• Support the Company’s employer-branding initiatives.
• Collect candidate feedback and identify opportunities to improve the recruiting experience.
• Represent the Company’s culture and values throughout the candidate experience.

Required Experience/Skills

• Approximately 1–3 years of recruiting, HR, staffing, customer service, sales, or related experience.
• Experience with an applicant tracking system preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and scheduling skills.
• Strong attention to detail.
• Comfortable communicating with candidates and managers at multiple levels.

Nice-to-Haves

• Personable and professional.
• Highly responsive.
• Naturally organized.
• Curious about people and businesses.
• Comfortable with technology.
• Persistent without being aggressive.
• Able to manage multiple priorities simultaneously.
• Interested in developing into a full-cycle recruiter.
• A strong representative of the Company’s culture.

Education

• Bachelor’s degree preferred or equivalent relevant experience.

Pay & Benefits Summary

• Base: $60,000 – $65,000
• Medical, Vision, Dental Insurance Available
• 401K- discretionary 2.5% employer match
• Basic/Voluntary Term Life Insurance
• Long Term Disability
• HSA Accounts
• PTO Years 1 and 2, 15 days, Year 3 onwards 20 days
• 12 paid public holidays
• Remote work environment (East coast hours required initially)
• Reimbursement for travel(sales)

Legal Disclaimer(s)

Non-Exempt: As a non-exempt employee, your position is classified as eligible for overtime pay under the Fair Labor Standards Act (FLSA) and applicable state laws. You will be paid on an hourly basis (or salary basis, if applicable), and you will receive overtime compensation for all hours worked in excess of 40 hours in a workweek (or as otherwise required by state law). All overtime must be approved in advance by your supervisor.

BioWave is committed to the principles of equal employment opportunity and providing reasonable accommodations to qualified individuals with disabilities. If you require assistance or accommodations to complete the application process or to perform the essential functions of this position, please contact [e-mail].

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.