Recruiting Coordinator, Tokyo

Notion; United States; On-site; USD 38,000 - 51,000; Full time

Job summary

Notion is seeking a Recruiting Coordinator for our Tokyo office to partner with Recruiters and Hiring Managers to craft a thoughtful, well-run, and genuinely human candidate experience. You’ll schedule interviews across Go-To-Market teams, support remote and onsite panels, and help keep candidates informed with organized, proactive communication.

This role is designed for someone early in their recruiting career who wants durable fundamentals and room to grow into light sourcing, talent

Qualifications

• 1–2 years in recruiting coordination or interview scheduling, preferably in high-volume environments.
• Strong organizational and prioritization skills, with proactive, reliable approach and attention to detail.
• Growth mindset, willingness to learn from feedback and refine processes for accuracy and consistency.
• Calm, steady approach in fast-moving environments; ability to navigate ambiguity with optimism.
• Clear, professional communication representing Notion to a diverse candidate pool.
• Fluency in Japanese and business-level English to interact with candidates and colleagues.

Responsibilities

• Create a candidate experience that reflects Notion.
• Coordinate interviews with care across multiple time zones, supporting Go-To-Market teams and both remote and onsite panels.
• Build recruiting foundations with potential growth into light sourcing, branding projects, and process improvements.

Skills

Organization

Communication

Ambiguity navigation

Growth mindset

Bilingual JA/EN

Tools

Ashby

Workday

Slack

Notion

Job description

Who We Are

Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About the Role:

The People Team at Notion exists to help build a generational company that enables people to do their best and most meaningful work. Hiring exceptional talent, at the right time and with care, is central to that mission.

We’re looking for a Recruiting Coordinator in our Tokyo office to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience. This role sits at the center of our hiring process in Japan and plays an important role in how candidates experience Notion.

What You’ll Do:

Create a candidate experience that reflects Notion

You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional. You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes so candidates leave feeling excited about what we’re building, regardless of the outcome.

Coordinate interviews with care and precision

You’ll manage and schedule a high volume of interviews across multiple time zones, primarily supporting Go-To-Market teams, including remote interviews and onsite panels. You’ll balance speed with attention to detail, anticipate needs, and communicate proactively to keep candidates and interviewers aligned. You’ll ensure logistics, materials, and feedback loops are clear and on time, and troubleshoot day‑of changes and scheduling conflicts with a calm, solutions‑oriented approach, making the process feel smooth and predictable, even as things move quickly.

Build strong recruiting foundations

This role is designed for someone early in their recruiting career who wants to build durable fundamentals. Over time, you’ll gain exposure to how we plan, execute, and scale hiring at Notion. With support from the team, you could take on light sourcing work, talent branding projects, process improvements, and additional ownership as your skills grow, creating a strong foundation for future growth in recruiting, operations, or people‑focused roles.

What You’ll Bring:

• At least 1–2 years of experience in recruiting coordination or interview scheduling, ideally in a high‑volume environment
• Strong organizational and prioritization skills, with a proactive, reliable approach and thoughtful attention to detail
• A growth mindset, with a willingness to take ownership of mistakes, learn from feedback, and refine your processes to improve accuracy and consistency
• A steady, calm approach in fast‑moving environments
• Ability to navigate ambiguity with optimism
• Clear, kind, and professional communication skills to represent Notion to a large and diverse group of candidates
• Fluency in Japanese and business‑level English proficiency, with the ability to communicate effectively with candidates and colleagues in both languages
• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results

Nice to Haves:

• Experience supporting both technical and non‑technical roles, including remote and in‑person interview scheduling
• Experience with Ashby, Workday, Slack, and Notion
• Experience in a high‑growth or startup environment

#LI-Onsite

A Note on AI

You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on.

Equal Opportunity & Accommodations

We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.