Recruiting Coordinator

Together Computer Inc; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Equity

Health insurance

Benefits package

Job summary

Together AI in San Francisco, CA is seeking an experienced Recruiting Coordinator to support the talent team from start to finish. You will partner with hiring managers, recruiters, and candidates to streamline scheduling, candidate experience, and process improvements.

Ideal candidates have 1–3 years in recruiting or HR, strong communication, and solid experience with ATS tools like Greenhouse or Lever, plus proficiency in Microsoft Office or Google Workspace.

Qualifications

• 1–3 years in recruiting, HR, or admin in tech/AI.
• Familiar with ATS (Greenhouse, Lever) and recruiting tools.
• Excellent written and verbal communication; highly organized.

Responsibilities

• Coordinate with HR to ensure smooth transitions between recruitment and onboarding.
• Identify inefficiencies and propose improvements to enhance productivity.
• Develop recruitment templates, tools, or guides for hiring managers.
• Maintain confidentiality of candidate information and records.
• Book rooms, arrange travel, and set up virtual interviews when needed.
• Ensure interviewers have materials and schedules for their interviews.
• Help prepare and send offer letters to candidates.
• Coordinate pre-employment processes (background checks, references).
• Prepare and run reports on recruiting metrics (time-to-hire, offer acceptance).
• Manage and update interview schedules in ATS and calendars.
• Ensure smooth communication between candidates, interviewers, and hiring managers.
• Act as primary point of contact for candidates throughout the process.
• Provide timely responses to inquiries and status updates.
• Other duties as assigned

Skills

ATS tools

Interview coordination

Communication

Organizational skills

Microsoft Office/Google Workspace

Team collaboration

Problem-solving

Customer service

Recruitment support

Process improvement

Tools

Greenhouse

Lever

Job description

Together.ai is looking for an experienced, proactive, and enthusiastic recruiting coordinator to join our talent team and participate in the hiring process from beginning to end. The ideal candidate is highly organized, thorough, and flexible in a fast-paced environment. In this role, you will work directly with hiring managers, recruiters, and candidates. You will get to partner closely with the talent specialist lead to develop and execute on a variety of projects to enhance our recruiting experience and process. We are looking for a team player who can live our vision and is eager to develop their recruiting skills at one of the most competitive, research -driven companies in AI.

Responsibilities

• Work closely with HR to ensure smooth transitions between recruitment and onboarding.
• Identify inefficiencies in the recruitment process and propose improvements to enhance productivity.
• Assist in developing recruitment-related templates, tools, or guides for hiring managers.
• Maintain confidentiality of candidate information and recruitment records.
• Book rooms, handle travel arrangements, and set up virtual meetings for candidate interviews when necessary.
• Ensure that interviewers have the necessary materials and schedules for their interviews.
• Help prepare and send offer letters to candidates.
• Coordinate pre-employment processes such as background checks and reference verifications.
• Prepare and run reports on recruiting metrics, such as time-to-hire, offer acceptance rates, etc.
• Manage and update interview schedules through Applicant Tracking Systems (ATS) and calendar tools.
• Ensure smooth communication between candidates, interviewers, and hiring managers.
• Act as the primary point of contact for candidates throughout the recruitment process.
• Provide timely responses to candidate inquiries and updates on their status.
• Other duties as assigned

Requirements

• 1-3 years of experience in a recruiting, HR, or administrative role, preferably in the tech, AI, or ML industry.
• Familiarity with Applicant Tracking Systems (ATS) and recruiting tools (Greenhouse, Lever, or similar).
• Experience in coordinating interviews across multiple departments and teams.
• Understanding of the tech industry and typical roles (e.g., Software engineering, ML engineering, Product management, Account executive, etc.).
• Strong communication skills – both verbal and written, to interface with candidates and hiring managers.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency with Microsoft Office Suite(Word, Excel, Outlook) or Google Workspace.
• Problem-solving skills to manage last-minute scheduling changes or candidate needs.
• Customer service orientation – ensuring a positive candidate experience.
• Proactive with a strong sense of initiative.
• Adaptable to changing hiring priorities.Empathetic and able to handle candidate needs and concerns with care.

About Together AI

Together AI, the AI Native Cloud, is purpose-built for AI engineers. AI application developers get high-performance inference that scales reliably, fine-tuning and reinforcement learning for creating frontier-level specialized models, and pre-training at massive scale for fully custom intelligence, all around a marketplace of leading open models that teams can run, adapt, and own. Trusted by Cursor, Decagon, ElevenLabs, Salesforce, and Zoom, Together serves 400+ trillion tokens a month.

Compensation

We offer competitive compensation, startup equity, health insurance and other competitive benefits. The US base salary range for this full-time position is: $75,000 - $110,000 + equity + benefits. Our salary ranges are determined by location, level and role. Individual compensation will be determined by experience, skills, and job-related knowledge.

Together AI is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and more.