Recruiting Coordinator

Backyard Products; Saint Petersburg (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA & FSA

401(k)

Life Insurance

Disability

PTO & Holidays

EAP

Career Growth

Employee Discounts

Wellness Programs

Job summary

Backyard Products, LLC in Saint Petersburg, FL is seeking a highly organized Recruiting Coordinator to support our Talent Acquisition team. You will manage administrative tasks, contractor onboarding, and compliance documentation while serving as a primary contact for candidates and internal staff.

This role requires meticulous data entry, prompt communication, and careful tracking of insurance certificates and background checks.

Qualifications

• Previous administrative or recruiting coordination experience preferred.
• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Answer calls, texts, voicemails, and general recruiting inquiries.
• Coordinate onboarding, background checks, and insurance compliance.
• Create and post ads for 1099 contractor opportunities.
• Maintain documentation and data integrity in applicant tracking systems.
• Support special projects and ongoing TA operations.

Skills

Administrative support

Recruiting coordination

Communication skills

Organizational skills

Phone & message handling

Data entry & recordkeeping

Tools

Microsoft Office

Outlook

Excel

Craigslist

Indeed

Job description

Position Summary

We are seeking a highly organized, dependable, and detail-oriented Recruiting Coordinator to provide administrative and operational support to our Talent Acquisition Department.

This position is primarily focused on the administrative coordination of recruiting activities, contractor onboarding, compliance tracking, and communication management. The Recruiting Coordinator will serve as an important point of contact for incoming calls, text messages, voicemails, and general recruiting inquiries while ensuring that required documentation, insurance records, and background checks are properly collected, processed, and maintained.

Essential Duties & Responsibilities

• Answer incoming phone calls and direct inquiries to the appropriate department or individual.
• Monitor and respond to incoming text messages, voicemails, and general recruiting inquiries in a timely and professional manner.
• Maintain professional and consistent communication with applicants, contractors, and internal team members.
• Monitor department communications and ensure messages and requests are addressed promptly.
• Provide general administrative support to the Talent Acquisition Department.
• Request, collect, review, and track required insurance certificates and other insurance compliance documentation.
• Monitor insurance expiration dates and maintain accurate compliance records.
• Coordinate background check submissions and monitor their completion.
• Create, post, manage, and maintain job advertisements for independent 1099 contractor opportunities.
• Assist with special projects and additional administrative duties as assigned.

Qualifications & Skills

• Previous administrative, office support, recruiting coordination, or customer service experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, deadlines, and follow-up responsibilities.
• Comfortable answering phones and responding to text messages and voicemails throughout the workday.
• Basic to intermediate computer skills, including Microsoft Office, Outlook, Excel, and online platforms.
• Timely identification and communication of compliance issues.
• Consistent posting and maintenance of Craigslist and Indeed advertisements.
• Accurate data entry and recordkeeping.
• Dependability, accountability, and overall administrative support provided to the Talent Acquisition Department.

Benefits Offered

We offer a competitive benefits package designed to support our employees and their families, including:

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• 401(k) Retirement Plan
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Coverage
• Paid Time Off (PTO) and Paid Holidays
• Employee Assistance Program (EAP)
• Professional Development and Career Growth Opportunities
• Employee Discounts and Wellness Programs