Recruiting Coordinator

sci; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

SCI in Houston, US-TX, seeks an Administrative Support / Recruiting professional to assist the Recruiting Team with postings, resume sourcing, background checks, candidate communications, and scheduling. The role also covers onboarding, travel coordination, and maintaining data in the ATS using Word and Excel.

The ideal candidate has a high school diploma and five years of experience, plus strong written/verbal communication, time management, and Microsoft Office proficiency.

Qualifications

• Ability to establish relationships quickly and easily.
• Ability to work well under pressure with excellent time management skills.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel and PowerPoint).
• Must be task-oriented and be able to consistently meet deadlines.
• Highly self-motivated, able to work fairly autonomously with general direction.
• Initiative, high energy, strong sense of urgency and the ability to handle many projects simultaneously.
• Good verbal and strong written communication skills.
• Solid organizational and problem solving skills- Solid computer skills including competence in word processing, spreadsheet, ATS and presentation software among others

Responsibilities

• Assists Recruiting Staff with recruiting assignments as needed. This includes help with job postings and maintenance, sourcing resumes, initiating background checks and drug screening when appropriate, coordinating pre-hire assessments, and scheduling of candidate activities such as interview schedules and communications with hiring managers.
• Coordinates candidate communications around acknowledgement letters, decline letters, rescind letters and offer letters as needed.
• Coordinates and administers new hire paperwork (when appropriate).
• Coordinate travel arrangements for recruiters and/or candidates as needed.
• Sends out relocation packets when applicable.
• Updates and maintains candidate and requisition data in ATS to include: manager feedback, contact log activity, interview schedule and feedback, associated costs (postings, interview travel, etc.), market analysis, offer details, and assessments. Also coordinates the creation and maintenance of recruiting reporting metrics utilizing the SCI tools currently in use.
• Ensures seamless on-boarding experience for all candidates by facilitating the following: distribute on-boarding checklists to hiring managers before candidate start dates, prepare Welcome Guide Kit, and coordinate assignment of parking space (if applicable).
• Responsible for posting all corporate job openings to external job boards and ATS.
• Other duties as required to effectively and efficiently deliver high-quality recruiting support.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Our associates celebrate lives. We celebrate our associates.

Supports recruiting and retention initiatives for the Recruiting Team by coordinating the administrative tasks associated with those activities. This can include all facets of the recruiting processes including sourcing, advertising, reference checks, and candidate communication and scheduling. It also includes reporting, tracking, and other metrics activities using our internal ATS, email, and MS Office tools like Word and Excel.

JOB RESPONSIBILITIES

Administrative Support / Recruiting

• Assists Recruiting Staff with recruiting assignments as needed. This includes help with job postings and maintenance, sourcing resumes, initiating background checks and drug screening when appropriate, coordinating pre-hire assessments, and scheduling of candidate activities such as interview schedules and communications with hiring managers.
• Coordinates candidate communications around acknowledgement letters, decline letters, rescind letters and offer letters as needed.
• Coordinates and administers new hire paperwork (when appropriate).
• Coordinate travel arrangements for recruiters and/or candidates as needed.
• Sends out relocation packets when applicable.
• Updates and maintains candidate and requisition data in ATS to include: manager feedback, contact log activity, interview schedule and feedback, associated costs (postings, interview travel, etc.), market analysis, offer details, and assessments. Also coordinates the creation and maintenance of recruiting reporting metrics utilizing the SCI tools currently in use.
• Ensures seamless on-boarding experience for all candidates by facilitating the following: distribute on-boarding checklists to hiring managers before candidate start dates, prepare Welcome Guide Kit, and coordinate assignment of parking space (if applicable).
• Responsible for posting all corporate job openings to external job boards and ATS.
• Other duties as required to effectively and efficiently deliver high-quality recruiting support.

EDUCATIONAL/Experience/MINIMUM Requirements

Education:

High school diploma or equivalent

Experience:

Five (5) years of professional working experience

Knowledge, Skills & Abilities:

• Ability to establish relationships quickes and easily
• Ability to work well under pressure with excellent time management skills
• Proficiency in Microsoft Office programs (Outlook, Word, Excel and PowerPoint)
• Must be task-oriented and be able to consistently meet deadlines
• Highly self-motivated, able to work fairly autonomously with general direction
• Initiative, high energy, strong sense of urgency and the ability to handle many projects simultaneously.
• Good verbal and strong written communication skills.
• Solid organizational and problem solving skills- Solid computer skills including competence in word processing, spreadsheet, ATS and presentation software among others

Work Conditions

Work Environment

• Work indoors and outdoors during all seasons and weather conditions
• Limited amount of local and/or multiple location traveling required
• Professional Dress is required when in contact with families.

Work Postures

• Frequent, continuous periods of time standing, up 6 hours per day
• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

• Working beyond "standard" hours as the need arises

Postal Code: 77019

Category (Portal Searching): Human Resources

Job Location: US-TX - Houston