Recruiting Coordinator

MatX; Mountain View (OR); Hybrid; USD 160,000 - 200,000; Full time

Benefits offered by this job

4 weeks PTO

12 company Holidays

Up to 3 weeks remote work

Medical insurance

Dental and Vision insurance

Life insurance

401K with 5% company contribution

Professional development budget

Team meals

Commute reimbursement

Remote home setup assistance

Mental wellbeing benefits

Parental leave

Job summary

MatX is seeking a Recruiting Coordinator to organize and move our hiring process forward from our Mountain View, CA office three days a week (Tue–Thu). You''ll schedule interviews, communicate with candidates, and keep recruiting systems up to date to deliver a great candidate experience.

You''ll work with recruiters, sourcers, hiring managers, and interviewers, helping to improve recruiting as MatX grows in a fast-moving startup environment.

Qualifications

• 1–3 years in recruiting coordination or similar role.
• Strong focus on candidate experience and responsiveness.
• Excellent time management and ability to juggle multiple interview processes.

Responsibilities

• Own interview scheduling and coordination across candidates, recruiters, hiring managers, and interview teams.
• Coordinate virtual and onsite interview loops across multiple teams and time zones.
• Serve as primary contact for candidates, ensuring timely, clear communication.
• Ensure world-class, professional candidate journey throughout the process.
• Manage last-minute scheduling changes and interviewer conflicts to keep moving.
• Track interview feedback and follow-ups to keep decisions moving.
• Support recruiting events, projects, and other talent initiatives as needed.

Skills

Interview scheduling

Candidate communication

ATS experience

Tools

Ashby

Job description

We’re looking for a Recruiting Coordinator to help keep our hiring process organized and moving. This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week on Tuesday through Thursday. You’ll schedule interviews, communicate with candidates, keep our recruiting systems up to date, and make sure candidates have a great experience throughout the process.

This is a good fit for someone who’s organized, responsive, and comfortable figuring things out in a fast-moving startup. You’ll work closely with recruiters, sourcers, hiring managers, and interviewers, and have a real opportunity to help improve how we recruit as MatX grows.

What You’ll Do Here

• Own interview scheduling and coordination across candidates, recruiters, hiring managers, and interview teams
• Coordinate virtual and onsite interview loops across multiple teams, interviewers, and time zones
• Serve as a primary point of contact for candidates throughout the interview process, providing timely, clear, and thoughtful communication
• Ensure a world class, professional, and highly responsive journey for every candidate
• Manage last minute scheduling changes, interviewer conflicts, cancellations, and reschedules while keeping the interview process moving
• Track outstanding interview feedback and follow up with interview teams to keep hiring decisions moving
• Support recruiting events, projects, and other talent initiatives as needed

Who You Are

• 1 to 3 years of experience in recruiting coordination, recruiting operations, or a similar role, ideally in a startup or high growth environment
• Passionate about candidate experience and committed to providing every candidate with a thoughtful, responsive, and professional experience
• Excellent time management skills with the ability to prioritize and coordinate multiple candidates and interview processes simultaneously
• Comfortable handling uncertainty, changing priorities, and last minute scheduling challenges
• Highly organized with strong attention to detail
• Proactive and comfortable taking ownership without waiting for step by step direction
• Excellent verbal and written communication skills
• Comfortable working with candidates, recruiters, engineers, hiring managers, and senior leadership
• Strong working knowledge of Ashby or a similar applicant tracking system
• Able to handle sensitive and confidential candidate information with discretion
• This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week on Tuesday through Thursday

Bonus Points If You Have

• Experience coordinating technical or engineering interviews
• Experience supporting recruiting teams at an early stage or rapidly growing company
• Experience coordinating onsite interview loops and candidate travel
• Experience supporting hardware, AI, semiconductor, or deep tech recruiting
• Experience improving recruiting processes, systems, templates, or workflows
• Strong interest in AI technologies and trends, with a desire to continue learning in this domain

Compensation

The US base salary for this full-time position is determined based on a variety of factors including role, experience, location, job related skills, and relevant education and training. Career length is only a guideline for compensation.

$160,000 - $200,000 + equity

What We Offer

• Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work
• Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively.
• Financial Security: Choose from Roth or pre-tax 401K (or both) with a 5% company contribution (even if you don't contribute), 100% company-paid life insurance (up to $300K), long-term disability and travel insurance.
• Professional Development: $1500 per year Professional Development Budget
• Team Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty’s or via our reimbursement system
• Commute on Us: We pay 100% for your daily commute. Commute via our company rideshare account, reimburse public transportation, or get a Fasttrak card (or all three)
• MatX E[x]tras: $50/mo to use on the perk you value most
• Cell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi
• Remote Home Setup: Use our Amazon business account for up to $1000 in office setup purchases.
• Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.
• Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and a $6K Family Fund to cover fertility, surrogacy, adoption, menopausal health, preservation, family counseling and more.

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.
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This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicant's capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.
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MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.