Recruiting Coordinator

Chaos Industries; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Life, FSA, HSA, 401k + company match

Free daily lunch

No meeting Fridays

Unlimited PTO

Casual dress code

Stock option grants (pre-IPO)

Relocation assistance

Annual bonuses (coming soon)

Job summary

Chaos Industries in Los Angeles, CA, is seeking a Recruiting Coordinator for a 6-month contract to support a fast-paced hiring environment and enhance the candidate experience. You will manage interview scheduling, logistics, onboarding, and travel coordination while partnering with recruiters.

This is a full-time onsite role with potential extension based on performance. You will report to the Recruiting Operations Manager and collaborate with hiring teams to drive candidate engagement and

Qualifications

• 2+ years of experience in an administrative role with high-volume scheduling.
• Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency.
• Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process.
• Process-oriented mindset with a passion for process improvement, efficiency and organization.
• Ability to connect and relate to a wide range of people, personalities, and values.
• Ability to thrive in a constantly evolving environment with shifting priorities.
• Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week
• Bachelor’s degree
• Experience using ATS applications; Greenhouse experience is highly preferred
• Experience scheduling within Microsoft Outlook
• Familiarity with Slack
• Interest in the Tech Recruiting/Talent Acquisition/People Operations function as a career path

Responsibilities

• Schedule interviews and manage related logistics for candidates.
• Coordinate onboarding tasks and new hire orientations.
• Arrange travel and lodging for onsite interviews.
• Serve as main point of contact with candidates via phone, text and email.
• Collaborate with Recruiters and hiring teams to support rapid team growth.
• Identify opportunities for process improvements to boost scheduling efficiency.
• Maintain positive candidate relationships throughout the recruitment process.
• Assist with day-to-day recruitment activities to ensure excellent candidate experience.

Skills

High-volume scheduling

Candidate support

Customer service

Process improvement

Stakeholder empathy

Adaptability

Office presence 5 days

ATS experience

Outlook scheduling

Slack familiarity

Recruiting career interest

Education

Bachelor’s degree

Tools

Greenhouse ATS

Microsoft Outlook

Slack

Job description

Who you are

• 2+ years of experience in an administrative role with high-volume scheduling; preferably in a fast-paced environment
• Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency
• Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process
• Process-oriented mindset with a passion for process improvement, efficiency and organization
• Ability to connect and relate to a wide range of people, personalities, and values
• Ability to thrive in a constantly evolving environment with shifting priorities
• Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week
• Bachelor’s degree
• Experience using ATS applications; Greenhouse experience is highly preferred
• Experience scheduling within Microsoft Outlook
• Familiarity with Slack
• Interest in the Tech Recruiting/Talent Acquisition/People Operations function as a career path

What the job involves

• This is a 6-month contract position with the potential for extension or conversion to a full-time role based on performance and business needs
• This role offers a strong opportunity to gain exposure to a fast-paced, high-growth recruiting environment and make a meaningful impact from day one
• As a Recruiting Coordinator at CHAOS, you'll be a key player in driving our growth and expansion
• Your role is vital in shaping the future success of our company, from managing daily recruitment activities to fostering positive candidate relationships throughout the entire process
• You will be instrumental in creating a lasting impression on prospective candidates, setting the tone for their journey with us!
• In this role, you'll report into our Recruiting Operations Manager and regularly partner with Recruiters and hiring teams to support the rapid development of our dynamic team
• Your responsibilities encompass overseeing all aspects of the employee lifecycle, from interview scheduling, related logistics, and onboarding activities
• Beyond that, you'll actively contribute to identifying opportunities for enhanced efficiency & improvements while exercising creativity and innovation toward making our experiences top-notch
• Your primary objective will be to ensure an outstanding candidate & employee experience, making you an indispensable partner in guiding candidates seamlessly through our recruitment process and into their exciting career journey at CHAOS
• Coordinate major aspects of the employee lifecycle from interview scheduling requests for candidates to executing onboarding tasks to assisting with new hire orientations
• Serve as a main point of contact with interview candidates, ensuring timely communication with them via phone, text, and email, ensuring a positive and informative experience
• Use (and identify where gaps exist) software tools to manage candidate logistics throughout the recruiting process such as booking travel & lodging accommodations, troubleshooting through last-minute scheduling changes, and facilitating onsite interview operations
• Liaise with hiring teams to ensure timely interview attendance, collect feedback and relay next steps for candidates while keeping hiring managers up to date on candidate statuses & recruiting process
• Manage logistics of the onsite interview process for candidates including: scheduling, facilitating tours, setting up conference rooms, ensuring interviewer attendance, and troubleshooting last-minute schedule changes
• Identify opportunities for process and system improvements, addressing bottlenecks and enhancing scheduling efficiency
• Cultivate strong relationships with key stakeholders, including hiring teams, Operations and IT team members
• Participate in projects to support the recruiting function
• Work full-time onsite out of our office in Los Angeles (Hawthorne), California

Benefits

• Medical, dental and vision benefits will be 100% paid for by the company
• Life, FSA, HSA, 401k (+ Company match), and more
• Free daily lunch, ‘No meeting Fridays’, unlimited PTO (for exempt employees), casual dress code
• Generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses