Recruiting Coordinator

Absolute International Security; Irwindale (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Absolute International Security in Irwindale, CA is seeking a Recruiting Coordinator to support the Recruiting department. This role manages interview logistics, keeps candidates informed, and ensures recruiters and hiring managers can keep the recruiting pipeline flowing smoothly and efficiently.

The ideal candidate is highly organized, personable, and able to handle multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree in Human Resources, Business Administration.

Responsibilities

• Coordinate interviews across calendars and hiring managers, including phone screens and on-site visits.
• Serve as primary contact for candidates throughout the interview process.
• Maintain accurate candidate records in the Applicant Tracking System (ATS).
• Collaborate with recruiters and hiring managers on role priorities and scheduling logistics.
• Coordinate candidate travel and expense reimbursements.
• Draft and send offer letters and background check requests.
• Track interview and hiring metrics to identify bottlenecks.
• Support employer branding through career fairs and campus events.
• Continuously improve scheduling processes and candidate experience.

Education

High school diploma or GED

Associate's or Bachelor's degree in Human Resources, Business Administration

Job description

Absolute International Security is a leading provider of professional security guard services in the Southern California region. We are dedicated to providing exceptional service to our local businesses and clients through a focus on integrity, vigilance, professionalism, and reliability. You will be a part of a team that strives to make a positive impact on our company culture as well as on the communities we serve.

Job Title: Recruiting Coordinator

Pay Rate: $21.50 - $23.50

Location: Irwindale, CA

Available Job Schedules:

• Monday - Friday, 8AM - 5PM

FLSA Status: Full-Time, Non-Exempt

Job Overview

Absolute International Security is seeking a highly organized and personable Recruiting Coordinator to provide day-to-day support to the Recruiting department. This role is responsible for managing interview logistics, keeping candidates informed and engaged, and ensuring our recruiters and hiring managers can keep the recruiting pipeline flowing smoothly and efficiently. This role serves as the primary point of contact for many of our candidates, so a genuine passion for creating a great candidate experience is essential. The ideal candidate is highly organized, self-motivated, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Schedule and coordinate interviews across multiple calendars, interview panels, and hiring managers, including phone screens, virtual interviews, and on-site visits.
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a timely, professional, and positive experience.
• Manage and maintain accurate candidate records and requisition data in the Applicant Tracking System (ATS).
• Partner closely with recruiters and hiring managers to understand role priorities and align on scheduling logistics.
• Coordinate candidate travel, expense reimbursements, and on-site interview logsitics, as needed.
• Draft and send offer letters, background check requests, and other candidate-facing correspondence.
• Track interview and hiring metrics, flagging bottlenecks or delays to the recruiting team.
• Support employer branding efforts, including career fairs, campus recruiting events, and candidate outreach.
• Continuously look for ways to improve scheduling processes and the overall candidate experience.

Onboarding Duties

• Assist new hires in the onboarding process including, but not limited to, taking employee photos, downloading company mobile phone applications, and providing initial login credentials.
• Collect and process new-hire documentation, including employee handbooks, tax forms, I-9 documents, and other employment related documents.
• Coordinate with IT, payroll, and logistics to arrange hardware, software access, employee accounts, uniforms, and welcome kits before day one.
• Schedule and facilitate orientation sessions, company culture overviews, and policy presentations.
• Serve as the main point of contact for new hire questions regarding policies, benefits, and payroll.

Administrative & Reception Duties

• Act as the front desk receptionist to be the first point of contact for visitors, applicants, and employees.
• Answer and route incoming phone calls professionally and in a timely manner.
• Greet and direct visitors, applicants, and employees in a courteous and professional manner.
• Assist with general office administrative tasks including filing, scanning, copying, and supply management.
• Perform other duties as assigned by Recruiting and HR leadership.

Minimum Qualifications

Education

• High school diploma or GED required.
• Associate's or Bachelor's degree in Human Resources, Business Administration,