Recruiting Coordinator

VulcanForms; Harvard (MA); On-site; USD 69,000 - 94,800; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous paid time off

401(k) plan with company match

Job summary

VulcanForms, based in Harvard, Massachusetts, is looking for a detailed-oriented Recruiting Coordinator to streamline the hiring process. You'll manage interview logistics, candidate communication, and ensure accurate records while maintaining a focus on exceptional candidate experiences.

The ideal candidate has at least 2 years of relevant experience, excels in a dynamic environment, and possesses strong communication and organizational skills. VulcanForms offers competitive compensation, benefits, and a culture of inclusivity and accountability.

Qualifications

• 2+ years of recruiting coordination, talent acquisition, or HR generalist experience.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Coordinate interviews, communications, and hiring activities.
• Maintain accurate requisitions and candidate records.
• Coordinate offers, background checks, and onboarding activities.

Skills

Recruiting coordination experience

Organizational skills

Communication skills

Customer service mindset

Tools

Excel

Google Spreadsheets

Job description

Founded in 2015 to develop the world’s first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting‑edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

Job Purpose

VulcanForms is seeking a highly organized and detail-oriented Recruiting Coordinator to support hiring across a designated business unit. This role is responsible for ensuring candidates, hiring managers, and recruiters experience a seamless and efficient hiring process from initial role creation to onboarding.

The Recruiting Coordinator serves as the operational backbone of the recruiting team, managing and supporting interview logistics, candidate communications, recruiting administration, and process execution. The ideal candidate thrives in a fast‑paced environment, enjoys building structure, and is passionate about delivering exceptional candidate experiences while maintaining high levels of data accuracy and process compliance.

Key Responsibilities

• Deliver an exceptional candidate experience by coordinating interviews, communications, and hiring activities with speed, professionalism, and attention to detail.
• Ensure recruiting operations run smoothly by maintaining accurate requisitions, candidate records, and workflow execution within recruiting systems.
• Support efficient hiring delivery by coordinating offers, background checks, and onboarding activities that enable timely starts.
• Drive operational excellence by identifying and resolving scheduling, process, and administrative barriers that may delay hiring progress.
• Enable recruiter and hiring manager productivity by managing logistics and process execution, allowing recruiting teams to focus on attracting and hiring talent.
• Maintain high standards of data integrity, process compliance, and stakeholder communication to support effective hiring decisions and reporting.

Qualifications

• 2+ years of recruiting coordination, talent acquisition, or HR generalist experience
• Demonstrated ability to manage multiple priorities, stakeholders, and deadlines in a fast‑paced environment.
• Strong organizational skills with exceptional attention to detail and follow‑through.
• Excellent written and verbal communication skills, with the ability to provide a professional and positive experience to candidates and internal partners.
• Ability to identify issues, prioritize competing requests, and proactively drive tasks to completion.
• Strong customer service mindset and ability to build trust with candidates, hiring managers, and cross‑functional partners.
• Preferred: Experience with Excel or Google Spreadsheets.

VulcanForms offers a competitive salary and equity package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, VulcanForms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match.

The annual base salary range for this position is $69,000 to $94,800.