Recruiting Coordinator

La La Land; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

La La Land is seeking a Recruiting Coordinator to support full-cycle recruiting across markets, handling scheduling, communications, and admin tasks that create a warm candidate impression. This role coordinates calendars, maintains candidate data, and partners with recruiters and hiring managers to keep pipelines moving.

The position emphasizes organized processes, cross-functional collaboration, and attention to confidential information, with Paylocity familiarity as a plus.

Qualifications

• 1+ years in coordination, admin, or support; recruiting/HR exp is a plus.
• HD diploma required; higher education preferred.
• Familiarity with ATS/HRIS a plus (Paylocity a plus).
• Proficient with standard office tools and quick learner of new systems.

Responsibilities

• Schedule and coordinate interviews across markets and time zones.
• Be the primary contact for scheduling, confirmations, and follow-ups.
• Maintain candidate and requisition records in Paylocity.
• Post and manage open requisitions on job boards.
• Support offer logistics and onboarding handoff.
• Track and report pipeline metrics to recruiters and hiring managers.
• Assist with light sourcing and templated outreach as growth opportunity.
• Collaborate to improve candidate experience.

Skills

Organizational skills

Communication (written & verbal)

Attention to detail

Cross-functional collaboration

ATS/HRIS experience (Paylocity a plus)

Discretion with confidential info

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Paylocity

MS Office / productivity tools

Job description

The name La La Land represents a dream world. We set out to bring La La Land to life. A place where you walk in and feel a true sense of joy for life. A place where you are loved for who you are. A place that brings together all human beings. A place where kindness is a priority.

Job Summary:

The Recruiting Coordinator supports the full-cycle recruiting process across La La Land's markets, keeping candidates, hiring managers, and recruiters connected every step of the way. This role owns the scheduling, communication, and administrative details that make hiring feel warm and organized rather than transactional, often serving as a candidate's first real impression of La La Land. The Recruiting Coordinator partners closely with recruiters and hiring managers to keep pipelines moving and candidate records accurate and up to date.

Duties and Responsibilities:

• Schedule and coordinate interviews across candidates, recruiters, and hiring managers, managing calendars across multiple markets and time zones
• Serve as the candidate's primary point of contact for scheduling, confirmations, and follow-ups, often the first impression of La La Land's brand
• Maintain accurate and up-to-date candidate and requisition records in Paylocity
• Post and manage open requisitions across job boards
• Support offer logistics, including paperwork, and handoff to onboarding
• Track and report on pipeline metrics to support recruiters and hiring managers
• Assist with light sourcing support, such as initial resume screens and templated outreach to warm or past candidates, as a stretch/growth responsibility
• Partner with the recruiting team to continuously improve the candidate experience

Knowledge/Skills/Abilities:

• Strong organizational skills and comfort juggling multiple calendars, threads, and priorities at once
• Clear, warm written and verbal communication, this role is often candidate-focused and shapes first impressions of La La Land
• Attention to detail, particularly around candidate records, scheduling accuracy, and offer paperwork
• Ability to work cross-functionally with recruiters, hiring managers, and operations leadership in a fast-paced, multi-unit environment
• Comfort with ATS/HRIS systems (Paylocity experience a plus) and general tech proficiency
• Discretion in handling confidential candidate and employee information

Qualifications:

• 1+ years of experience in a coordination, administrative, or support role; recruiting or HR experience preferred but not required
• High school diploma or equivalent required; Associate's or Bachelor's degree a plus
• Experience with an ATS/HRIS system a plus (Paylocity experience a plus)
• Proficiency with standard office/productivity tools and comfort learning new systems
• Must have reliable transportation for occasional local travel between sites

Physical Requirements:

• Prolonged periods of sitting and computer use may be required
• Ability to work in a fast-paced, on-site office environment 5 days per week