Recruiting Coordinator

GC AI; California (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

GC AI is building a foundational recruiting coordination function to support a lean team in a fast-growing startup. You will own scheduling logistics, help implement AI-driven automations, and ensure a high-quality candidate experience across multiple teams and roles.

You’ll collaborate with recruiters, hiring managers, and leadership to refine interview processes, scale operations, and participate in events and training programs as GC AI scales globally.

Qualifications

• 2-3+ years of recruiting coordination or operations experience.
• Strong ability to coordinate high volumes of complex interviews across teams and roles.
• Excellent communication and stakeholder management skills.

Responsibilities

• Drive scheduling logistics end-to-end with a focus on automated workflows in Ashby.
• Experiment with AI tools to automate recruiting operations and scale processes.
• Run live interview operations remotely, triage reschedules, and keep candidates moving.
• Own candidate experience with clear, timely communication and respectful interactions.
• Build and run interviewer training programs to improve interview quality and consistency.

Skills

Recruiting coordination

Communication

Time management

Stakeholder management

Tools

Ashby

LinkedIn Recruiter

Job description

GC AI is the legal AI platform built for in-house legal teams. Your decisions shape the product, your impact is immediate, and you own your work from day one.

More than 2,000 companies run their legal work on GC AI, including 200+ public companies, 25+ unicorns, and teams at News Corp, Nestlé, Miro, Bass Pro Shops, Snyk, Skims, Liquid Death, Vercel, Zscaler, and TIME. The platform holds an 80 NPS, more than double the B2B SaaS industry average, which is why GC AI is the leading legal AI platform for companies of all sizes.

GC AI doubled ARR in six months. We raised a $60 million Series B at a $555 million valuation in November 2025 and won #1 Highest Customer Satisfaction at the 2026 SaaS Awards. Our investors include Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel.

You'll define how things get built, not follow someone else's playbook. Six principles guide how the team works:

• 1% Better Every Day: small, compounding improvements across everything you ship.
• Customer Obsession: start with the customer and work backward.
• Ship Today: bias toward action and iteration over perfection.
• Find a Way: resourcefulness and ambition over constraint.
• Care: be direct, like an honest friend, even when it’s uncomfortable.
• Own It: full accountability, proactive communication, and attention to detail.

About the Role

This is a high-impact, foundational recruiting coordination role focused on building exceptional candidate experiences while supporting a lean recruiting team building a fast-growing startup. You'll manage complex interview scheduling across multiple teams while helping to build scalable recruiting infrastructure as GC AI grows.

You’ll work closely with recruiters, hiring managers, and leadership to ensure interviews run smoothly and efficiently. In addition to coordinating a high volume of interviews, you'll help support recruiting events and build structured interviewer training programs that elevate the quality and consistency of our hiring process.

This is a great opportunity for someone who enjoys operational excellence, thrives in fast-paced startup environments, and wants to play a foundational role in building world-class hiring systems as we scale.

What You'll Do

• Drive recruiting and scheduling logistics end-to-end, with a focus on building scheduling automations and workflows in Ashby so recruiters can self-serve routine work
• Use AI tools to rethink how recruiting operations get done, identify manual or repetitive workflows, prototype AI-powered solutions, and turn them into scalable automations, tools, and processes
• Run live interview operations remotely: triage urgent reschedules, fix breakage in real time, keep candidates moving, and handle the unglamorous-but-critical RC duties when the day demands it
• Own the candidate experience at every stage by building trust through clear communication, timely follow-through, and genuine care, bringing a human touch that makes each interaction feel personal, thoughtful, and respectful of candidates' time
• Coordinate a high volume of complex interviews across multiple teams and roles
• Experiment actively with new AI tools and capabilities, measuring what works and continuously improving how the recruiting team operates
• Track interview scheduling metrics and identify opportunities to improve coordination efficiency
• Build and administer interviewer training programs to improve interview quality and consistency
• Assist with recruiting events, programs, and related touchpoints as needed

What You've Done

• 2-3+ years of recruiting coordination or recruiting operations experience
• Expertise using and configuring Ashby
• Experience coordinating a high volume of complex interviews across multiple roles and teams
• Hands-on experience using AI tools in your day-to-day work, with examples of how you've used AI to automate workflows, improve processes, or increase your own efficiency
• Experience working in a high-growth startup or fast-paced environment
• Experience organizing or supporting recruiting events
• Exceptional organizational and time management skills with strong attention to detail
• Ability to manage multiple competing priorities and stakeholders simultaneously
• Strong communication and relationship-building skills
• A proactive, solutions-oriented mindset and a passion for creating great candidate experiences

Nice to Have

• Experience reviewing resumes and supporting candidate screening
• Experience sourcing candidates using tools such as LinkedIn Recruiter or similar platforms
• Experience helping build recruiting operations processes at an early‑stage company
• Experience building, supporting, or administering interviewer training programs

A Note On Pace

We're building something new in a once-in-a-generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren't perfectly clear. If you need structure and consensus to do your best work, this isn't the right place for you. If you thrive in ambiguity and growth, work with intensity, and want real responsibility, keep reading. We're excited to meet you.

How We Work Together

GC AI is a distributed company with team members across North America, and soon Europe. We believe that because our business is AI, human connection matters more, not less. We invest in bringing people together through our hub model: regular coworking sessions, customer dinners, team and company offsites. If you're in a location without an office, expect up to 10% travel (and more for customer-facing roles).

Team members in the San Francisco Bay Area and Provo, UT (within 50 miles of the office) work together on Tuesdays, Wednesdays, and Thursdays. As we grow, we plan to establish permanent offices in more hub cities, and we will look to our team members to help build that in-person culture. We currently hire across the United States and Canada.

Equal Opportunity Employment

GC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. #LI-GCAI