Recruiting Coordinator

Four Hands; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Four Hands is seeking a Recruiting Coordinator in Austin, TX, to ensure smooth hiring processes from scheduling to onboarding. With a focus on exceptional candidate experience, you will coordinate interviews, manage schedules, and support the offer process.

The ideal candidate has 3+ years in recruitment coordination, outstanding organizational skills, and a passion for enhancing hiring practices. This role requires onsite presence in Austin 3-4 days a week and offers the chance to contribute significantly to a dynamic team.

Qualifications

• 3+ years of experience in recruiting coordination in talent acquisition required.
• Strong experience coordinating complex interview schedules across multiple stakeholders and time zones.
• Exceptional organizational skills with strong attention to detail.

Responsibilities

• Coordinate the interview process across multiple teams ensuring candidates remain aligned.
• Serve as a trusted point of contact for candidates throughout the recruitment process.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Support the offer process by preparing documentation and coordinating approvals.

Skills

Recruiting coordination

Complex scheduling

Organizational skills

Written and verbal communication

Attention to detail

Candidate experience focus

Job description

In This Role

This role plays a critical part in ensuring hiring processes run smoothly from interview scheduling through onboarding coordination. The ideal candidate thrives in a fast-paced environment, enjoys building relationships, has exceptional attention to detail, and is passionate about creating a polished and welcoming experience for candidates and hiring teams alike. This position partners closely with recruiters, hiring managers, People Operations, and cross-functional teams to help drive efficient, organized, and scalable hiring practices across the business.

This position requires onsite presence in Austin, TX 3-4 days a week*

Interview Coordination & Scheduling

• Coordinate and facilitate a seamless interview process across multiple teams, ensuring candidates and hiring teams remain aligned, informed, and prepared throughout the hiring journey
• Manage complex interview scheduling across recruiters, hiring managers, executives, and candidates, balancing competing priorities and time zones to minimize delays and improve hiring velocity
• Prepare and distribute interview materials, agendas, and logistics to ensure interviews are organized, consistent, and professionally executed
• Partner with recruiters and hiring managers to build effective interview panels and maintain momentum against hiring timelines
• Monitor interview scorecard completion and partner with hiring teams to encourage timely feedback and consistent hiring practices
• Provide operational and administrative support that enables the Talent Acquisition team to operate efficiently and deliver a high-quality hiring experience

Candidate Experience

• Serve as a trusted point of contact for candidates throughout the recruitment process, creating a responsive, organized, and engaging experience
• Deliver clear, timely communication regarding interview schedules, logistics, and next steps to ensure candidates feel informed
• Ensure every candidate interaction reflects the company's culture, professionalism, and commitment to an exceptional hiring experience
• Coordinate candidate travel and onsite logistics to create smooth and positive interview experiences

Recruiting Operations & Systems

• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS) to support reporting, compliance, and operational efficiency
• Manage job postings and job board distribution to ensure opportunities are visible, accessible, and accurately represented
• Monitor candidate progression through the hiring process, ensuring workflow consistency, data integrity, and adherence to recruiting processes
• Generate and maintain recruiting metrics and reports that provide visibility into hiring activity, process effectiveness, and pipeline health

Offer & Hiring Support

• Support the offer process by preparing documentation, coordinating approvals, and ensuring a smooth and timely transition from candidate selection to hire
• Facilitate pre-employment requirements, including background checks, reference checks, and other hiring-related processes, to support a positive and compliant onboarding experience
• Partner closely with People Operations to ensure new hires are successfully transitioned into onboarding

Employer Brand & Recruiting Programs

• Support recruiting events, career fairs, university partnerships, and hiring initiatives that strengthen the company's talent pipeline and employer brand
• Maintain recruiting materials, templates, and candidate-facing resources to ensure consistency, professionalism, and brand alignment across all hiring activities

Employee Referral Program Administration

• Manage the day-to-day administration of the employee referral program, ensuring referrals are accurately tracked, routed, and processed in a timely manner
• Serve as the primary point of contact for employees participating in the referral program, providing visibility into referral status and process updates
• Monitor referral activity and maintain reporting on referral volume, conversion rates, and program effectiveness to support ongoing program success
• Partner with the Talent Acquisition team to promote employee participation, increase referral engagement, and ensure referral rewards are processed accurately and efficiently

The Ideal Person

• 3+ years of experience in recruiting coordination in talent acquisition required
• Strong experience coordinating complex interview schedules across multiple stakeholders and time zones
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills with a professional and polished approach to candidate and stakeholder interactions
• Comfortable working with calendars, scheduling tools, spreadsheets, and recruiting systems to support operational workflows
• Passion for creating a positive candidate experience and supporting a culture of excellence throughout the hiring process

Four Hands is an Equal Opportunity Employer. Four Hands recruits qualified applicants and advances in employment its employees without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.