Recruiting Assistant

The Phoenix Group; Palo Alto (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

A reputable law firm is seeking a Recruiting Assistant in Palo Alto to support recruiting efforts. This entry-level position involves administrative tasks like data entry, scheduling, and assisting with various recruiting programs. Ideal candidates will have a Bachelor's degree and some experience in recruiting or administration.

Qualifications

• 1–2 years of recruiting or related administrative experience.
• Strong proficiency in Microsoft Office, especially Word and Excel.

Responsibilities

• Provide administrative support for law school, lateral, and 2L recruiting efforts.
• Manage applicant data entry, interview scheduling, and follow-up communications.

Skills

Communication

Microsoft Office

Education

Bachelor’s degree

Tools

HR or applicant tracking systems

Job description

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Direct message the job poster from The Phoenix Group

Principal Recruiter at The Phoenix Group

Our client, a large reputable law firm, is seeking a Recruiting Assistant to support their team in the Palo Alto office!

Position Summary

The Recruiting Assistant will play a key role in supporting the department’s recruiting efforts, working closely with the Recruiting Manager & Specialists to help execute firmwide initiatives. You will primarily assist with the Law School Recruiting Program, Summer Associate Program, 2L Recruiting, and Lateral Hiring. The role is highly administrative in nature, involving substantial data entry, scheduling, and logistical coordination. Additionally, the assistant will contribute to various team projects as needed.

Key Responsibilities

• Provide day-to-day administrative support for law school, lateral, and 2L recruiting efforts
• Assist with the planning and execution of the Summer Associate Program
• Manage applicant data entry, interview scheduling, and follow-up communications
• Support the recruiting team with special projects and initiatives
• Maintain accurate records and databases; generate reports as requested
• Uphold a client service–oriented approach in all responsibilities

Qualifications

• Bachelor’s degree and 1–2 years of recruiting or related administrative experience; equivalent combinations of education and experience will be considered
• Strong proficiency in Microsoft Office, especially Word and Excel; experience with HR or applicant tracking systems is a plus
• Excellent written and verbal communication skills

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services

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